Learn about the common reasons for creating a session backup or archive and the difference between using the Save Copy In command versus copying the session folder. Also learn about the options in the Save Copy In dialog box and what result to expect afte
- [Narrator] Creating backup copies of your finished work is important for archival purposes, but equally important to guard against data loss in case of a disaster. Audio files, and entire Pro Tools sessions, can be lost due to a hard drive crash, computer theft, accidental deletion or natural disaster such as a fire or flood. Although you can't protect all of your assets against every possible threat, you can back up your session files and associated data to help you recover. So let's say you want to create a session backup on a separate external drive or other backup drive location.
There are several ways to make copies of your Pro Tools sessions. Some options are more effective than others at protecting your data. Option 1 is to use the Save As command under the file menu. And selecting your desired back up location. Now this option really will not help you safeguard a session, as it will make a copy of the session file only. During any recover effort, all of the audio files will be missing. Option 2 is to copy the session folder, and drag my session folder into my back up.
Now in this case, since I'm going from one volume to the next, I can simply drag and drop to make a copy. This second option is better than Save As because it will include the session's audio files folder and other session components in the hierarchy. But if the session includes any audio files that are referenced from another location, those files will still be missing in the back up. So just as a reminder, Pro Tools may reference files that you import using the Import Audio dialogue box or a work space browser window. So option 3, and really your best choice here, is to use the Save Copy In command, also under the File menu.
This command lets you set the parameters for the copy you're creating, and also allows you to copy any associated audio files to the back up destination. This will include files in your Audio Files folder, as well as any audio files that are referenced externally. So, let me give you a recommended workflow for using the Save Copy In command. Earlier, in the video on organizing after recording, we discussed how to clear clips from the clip list. Use that process to remove unneeded clips from your session. And Pro Tools can help you out here with the Select Unused command.
Let's take a look. I'll cancel this dialogue box. In the Clip List pop-up menu choose Select and then Unused. Pro Tools will select the clips that are not currently used in your session, making it easy to clear them. Be sure to use the Remove option in your original session, rather than moving or deleting files, to preserve the original data and leave any reference files unaffected. After clearing clips, run the Save Copy In procedure to create your archive. And in this case, be sure to check audio files to include those in your archive.
Notice you can also include video files in your session copy, which is useful for post-production sessions. And if you'd like, you can change the session format for compatibility with an earlier version of Pro Tools. Which is another way the Save Copy In command can be used. So that's a rundown on how and why you should create back up copies. Always use the Save Copy In command for creating backups to ensure that you have all the files you need. Enable the check box for audio files at the bottom of the dialogue box, and consider including video files for sessions with an included video track.
With some luck, you'll never need to rely on your archived session copies to recover from a data loss. But if disaster should strike, you'll be glad you have a back up plan.
- Getting started with Pro Tools menus, windows, and edit tools
- Creating a session
- Creating a click track
- Recording audio
- Importing audio and video
- Recording, viewing, and editing MIDI data
- Selecting and navigating within tracks
- Adding markers
- Editing clips
- Creating fade effects
- Mixing tracks and adding automation
- Backing up a session
- Bouncing a mix to disk
Skill Level Beginner
Q. This course was updated on 03/23/2017. What changed?
A. Challenges and solutions were added to chapters 3–10 and three videos were updated in the first couple chapters.