This video takes you on a tour of the Prezi interface, explaining the various buttons, menus, and options. It looks at the Editing mode, where you’ll spend the majority of your time, as well as the Path Edit mode, where you edit the navigation path of your presentation.
- [Instructor] Okay, so here we're looking at the editing view of the new Prezi I created from a template in the previous movie. This is where you're going to be spending the majority of your time, because this is where you add, arrange, and otherwise manage all the content of your presentation. So let's take some time now to get familiarized with the layout of the canvas, tools, and menus we find here. Now because Prezi is a web-based application the interface can and does change every now and then, so there's a chance things might look a little bit different between what you're seeing in this movie and what you see when you go to prezi.com yourself. But for the most part changes are usually cosmetic and you should be able to find all the elements I'm going to be covering here without any difficulty.
We will continue to update this course when any major changes occur to the interface, but I just wanted to quickly mention this in case anything looks a little different in the version of Prezi you're currently seeing online. Alright, so this large area that takes up the majority of the window is the canvas area. It contains all the content used in your presentation. Again, its appearance is based on the template I opened previously, but in this case we have a fairly simple blue background with these images of DNA strands. As part of this template we already have a text box here for adding a Title to the presentation. Notice up here in the upper left hand corner that this is still an Untitled Prezi.
I can click in the Title area here on the canvas to customize the Title. And I can click outside of that and we see that the Title updates here in the upper left hand corner as well. Now Prezi does automatically save your work as you go, but you can also click the Save button up here to force it to save at any time. In addition to the Title text, this template also includes some circles connected by lines. These circles represent frames. Frames are comparable to individual slides that you use in conventional presentation programs. But again, we don't really have individual slides in Prezi, we just have a large canvas we can zoom in and out of, so frames represent the areas you want to zoom in to and focus on during your presentation.
Notice they highlight as I move my mouse over them. When the highlight appears I can select the frame, which gives me a variety of options for editing the frame. I'll click Zoom to Frame, which does exactly what it says, and now we can see that this frame includes text areas, which are also customizable or removable depending on what you need or want to do with them. For example, I could click in the title text area here and type some text and the text appears in the default font color and size, but we'll see how to customize this later. And maybe I don't want any other text in this frame, so I'm going to click this other box and I'll just press Delete on my keyboard to get rid of it.
Text is the easiest thing to add to your presentation. Just click in any of the area on the canvas and a text box immediately appears. So that's conveniently easy, but it can also take some getting used to. Sometimes when you try to click to select an item on the canvas you'll miss and a text field appears instead. It's not a big deal, because as long as you don't type anything no text will be added and you can just click outside of it to remove that text box. But it does take some getting used to. Now if you click and hold down on any area of the canvas you can drag the view of the canvas around. Just make sure you're not placing your mouse over any items when you drag or you'll end up moving that item instead.
Fortunately Prezi has an Undo command, just like any other application. So you can press Command + Z on the Mac or Control + Z on the Windows to take back the changes you make. You'll also find Undo and Redo buttons up here as well. Now something else to be aware of is that you can't select certain items if you're zoomed too far in on them. So while I was able to move and select this text if I zoom in a little bit more notice I have trouble selecting the circular frame. I can't click inside of it to select it, I can't click its edge to select it. In order to select this frame I need to zoom out a bit. If you have a mouse with a scroll wheel you can just use it to zoom in and out.
So once I zoom out a bit I can then select the frame. You'll notice it still doesn't highlight at this zoom level. If I zoom way out that's when you see the highlights start appearing. But you sort of have to find that sweet spot where you can select the frame, and if you find that you can't zoom out a little bit more. Now if you don't have a scroll wheel you can come over here to the right side and click the plus and minus buttons to zoom in and out. Now one thing to be aware of is don't confuse the plus and minus buttons you see over here on the right with the plus and minus buttons that appear when you select an object. These are used to make the selected item and its contents physically larger or smaller on the canvas.
So zooming in and out of the canvas is done with these buttons on the right, but you're going to have a much easier time working with a scroll wheel or a trackpad to zoom in and out, because they'll allow you to be much more precise with your zoom level. If you want to zoom all the way back out at any time click the Home button over here on the right. You can also use the keyboard shortcut of ctrl + space to zoom all the way out. Now this isn't actually as far as you can zoom out on your canvas. Using my scroll wheel I can continue zooming out really, really far. Now eventually you'll hit the limit, but as you can see, you can go out so far that you can't even make out any of the original template elements anymore.
They are right there. But zooming way out can create a really visual impact on your audience in a situation where you want to demonstrate what the real big picture is in a situation. You can spend a majority of your presentation zoomed in at the default level and then zoom way out at the end for your conclusion or for a big reveal. Similarly, you can zoom way in too. I'm going to press Control + Space on my keyboard first to zoom back in, and then I can continue zooming in from here with my scroll wheel. Zooming with your mouse or trackpad always centers the zoom where your mouse cursor is. And again, you'll eventually reach a point where you can't zoom any more, but as you can see, you can zoom pretty far in.
I'm going to press Control + Space again. So that's the canvas area. We'll be spending a lot a time in here and I'll be going into a lot more detail about working with the various elements and media items as we go through this course. But for now let's move over to the left side of the window. This is the path area and this is where you'll design the flow of your Prezi in terms of the order in which you'll zoom in and out of specific areas. The path is made up of individual frames. Since we're using a template the path is already created or started for us, but it's really easy to customize the order of the path. I'll leave it how it is right now, but just so you can see how this works, you can select any frame to jump right to that point in the presentation.
So we're currently on the first frame and I can make my way through the presentation by clicking the frames in order. Or I can also use the right and left arrow keys on the keyboard to move forward or backward. You can also rearrange the order of the path simply by dragging these thumbnails in the order you want. Now the thing I want to stress here, and I'll keep emphasizing this throughout the course, is that there's no content in the path itself. Meaning I could clear every single item out of the path here, but nothing would change on my canvas. All the path does is dictate the order of the zooms in your presentation. Let me show you what I mean.
I'm going to zoom all the way back out again with Control + Space, and down here I'm going to click Edit Path, and I'll click Clear All. Notice that clears out the path, but all the elements on my canvas remain. So I don't lose any content. My Title is still here, and all of my individual frames are still here. So depending on how you prefer to work you can use the prescribed path order of the template, or you can clear the entire thing, focus on arranging your content, and then build the path during or after you've added the content. So while I'm still in this Edit Path mode I can start clicking on frames to automatically add them to the path.
For example, I can click this large frame at the beginning, so I can see a scope of the entire canvas area, and I'll click the Title, then these two circle frames, and so on. And when you're done you can click Edit Path to close this area. And now when I click the path items it follows the path I set up. So that's how easy it is to customize the order of the frames in your Prezi. We'll get into this a lot more a little bit later though. Now at the top of the left column is where you insert additional frames into your Prezi. This menu here is where you choose the type of frame you want to add, so in addition to circular frames we also have Bracket frames, Rectangle frames, and Invisible frames.
It all depends on how you want to enclose the content you're zooming in on. So for example, with Bracket selected I can now click this button to add a Bracket frame. I can move it around, I can grab its corners to make it larger or smaller, I can rotate it, and so on. Notice it's automatically been added to the path down here, so I can click the previous frame, and then click back on it to see how that transition looks. And you can see it zooms in and then orients the frame, so it's right side up. So that's a Bracket frame.
And again, you can also choose a Rectangle frame or an Invisible frame. Invisible frames are useful when you don't want to have any kind of visible element around your content. For example, this first frame of the path is an Invisible frame. We see this box highlight when I roll over it and I can select it, and from here I could change it to a Bracket, Circle, or Rectangle frame if I wanted to, but in this case I think Invisible is the best choice. Alright, let's finish up by working across the top of the window. We've already seen that this is where the Title of the presentation appears. Now on the chance you don't have Title text on your canvas you can still title the presentation when you exit the Prezi.
Next to that we have the Undo, Redo, and Save buttons, which we've already looked at, and again, Prezi saves pretty frequently, but if you're worried about losing changes just click the Save button to manually save at any time. And you can always see the time of the last save right here. Next we have the Insert menu. This is where you'll find the commands for adding all types of content to your Prezi, including Images, graphics, arrows, lines, videos, audio, charts, and so on. We'll be using this menu a lot, but I'm not going to do anything with it right now. Next to that is the Customize button. That opens up a panel on the right side of the screen and from here you can customize the Background of your canvas either by selecting another image or deleting the existing one.
And below that you can alter the color scheme or Theme of the Prezi. And you can try any of these out just by clicking them. So what you're doing here is changing the color of the background, the graphic elements, like lines and circles, and the kinds of text that appear. And you don't have to worry about messing anything up, because you can always go back up at the top here and click Revert to original and that'll take you back to the default look. At the bottom of the Customize panel is an Advanced button. In here you can get very specific about the look and feel of the theme. I'll walk through this a little bit later though, so for now just click Cancel.
To close the side panel you don't click the Customize button again, doing so just wiggles the side panel, which kind of says, I'm right here, dummy. But to close it just click the X button. Next we have the Present button, which as we saw earlier is where you go when you're actually ready to give your presentation, or you might enter the Present mode just to see how your Prezi looks so far in full screen mode. And you can press esc to leave this view. Next to that we have a Share button containing some options for sharing or exporting your Prezi. The gear or Settings button lets you set the default Screen Ratio of your elements.
This can be useful if you know, for example, that you're going to be giving your presentation on a projector that displays at a 4:3 ratio. With that selected when I add a new frame it automatically appears at that ratio, which ensures that my entire frame will be visible when zoomed in and displayed on a 4:3 projector. But if I switch the ratio to 16:9, which is a widescreen ratio, the frames I add will appear at that setting. It's not a big deal, but if you want to design with specific screen ratios in mind having it set for your Prezi can be useful. Also under the Settings button is the option to Enable or disable shortcuts, which refers to keyboard shortcuts.
Now some keyboard shortcuts work whether this is on or off, like Control + Space, others require you to turn this option on. For example, because it's on by default is why I can use the number 1 and 2 buttons on my keyboard to zoom in and out of the canvas. You can find a list of shortcuts by clicking the ? button here, which takes you to Prezi's help site and you can see here the shortcuts are organized into Editing and Presenting Shortcuts. So if you find this sort of thing useful to your editing or presenting workflow you can enable that on a presentation-by-presentation basis. But again, keyboard shortcuts are on by default.
There's also a Help button down here in the lower right hand corner, which lets you search Prezi's online documentation. You can click these suggested articles here or type in a word or phrase you want to look up, and then just click one of the results. And from here you can read up on that item. Click Back to see the list of search results again or click the down arrow to collapse the Help window. Now if you don't like reading the help documentation in that smaller window I would suggest coming back up here to the Settings button and clicking the ? button here, which again, takes you back to Prezi's help site, and here you can click The knowledge base link to go to the main Knowledge Base page.
And you can do your search here in a full size browser window. And lastly here is the Exit button, which takes you out of editing mode back to the Prezi management page. This is also where you can retitle your Prezi if you don't want to do so in editing view or if the template doesn't have Title text. We'll come back to this page a little later, but for now that's rundown of Prezi's editing area.
- Working with the Prezi style
- Creating a new prezi
- Adding text, images, shapes, and charts
- Rotating and aligning objects on the canvas
- Including multimedia elements
- Presenting remotely
- Collaborating with others on your prezi
- Embedding your prezi on a webpage