Learn about assigning label colors to track progress, and walking through workflow as you complete scenes one by one.
- [Instructor] In my previous lesson on using Trello, I demonstrated how to build a structure map to organize your scripted project into scene cards and acts. And this can, of course, apply to reality projects that have a clear story structure as well. In this lesson, I want to go even further and show you how to use color to track your editorial progress and keep you motivated to stay on task and not procrastinate until the last minute. I'm also going to demonstrate how you can track your page counts, which can be incredibly useful in making sure that you stay on point and you hit your editorial deadlines.
We're here right now, at the structure map that we left in the previous lesson, and we were talking about using colors to track your story. So as I go and hover over one of these cards, I'm going to hit the L button to bring up the labels, and we did it by character. What I'm going to do is, I'm actually going to delete these names, and go back to our default colored labels for now, and bring you back to the original state that you would have on a brand new board, which is no labeled names.
I'm now going to remove these labels and go back to a full white board. And 1 is the hotkey for green, 2 is the hotkey for yellow, and 5 is the hotkey for purple. So now we're back to one, essentially. We're back to our original board. Let's say that we have these first 20 scenes as dailies, and we're going to cut them. So I'm just going to go ahead and add the rest of our scenes to our board.
I'm going to move scene 10 down to the bottom. So now we have scenes, 10 in one list, scenes 11 through 20 in the other list. And I want to be able to track my progress as I cut these, because I know that I have a deadline. I'm going to show you two cool ways to be able to do this. The first is going to be using colors. So now what I want to do is, I want to create colored labels that are based on my progress. The first one that I use, and again, this is based on whatever color system makes the most sense to you, I like to use orange as to be shot, anything that has been shot and is ready to edit, I use purple.
And anything that I've completed is green, because green means go. So I assign these labels, and let's say that it is day one and nothing has been shot yet. So the hotkey for orange is 3. So I'm just going to add this to every single card on the board, for now. So this is what your board would look like on day one, before you receive any footage.
Now let's say that you've received five of your scenes. So again, the hotkey for purple is 5. Let's say that we received that one, that one, that one, that one, and that one. The first thing that you can do to avoid procrastination is eliminate all of the noise that isn't necessary to get the job done for the day. So what I want to do is, eliminate the orange from the cards in the scenes that have been shot, and all I want to do is look at the stuff that I need to worry about. If I haven't received the dailies, I don't need to cut them.
So I'm going to hit F for filter. All I have to do is look at the cards that are purple. Now this is a much more manageable amount of information to process, and you know this is what you need to do for the day. Your job is to cut these five scenes. Then as you go through and do that, you can change it from purple to green, as you cut them. And you can now filter and see, alright, at the end of the day, I just want to know, did I accomplish anything? I did, here are all the scenes that are green, that are complete.
I go back to my filtering, and I want to see what's coming up. This is everything that's left. This is applying a concept called the Zeigarnik effect. And there's a lot to the Zeigarnik effect, but what you need to understand for this lesson is that the brain craves completion. So what using these colored labels does is, it gamifies the process of trying to finish your episode. You're craving completion, you're craving this board that has nothing but green labels, so rather than waiting until the last minute, because all of your work seems so insurmountable, you can break it into much smaller, much more manageable pieces.
We can go even one step further with this by adding page counts. To do this, we use an additional plug-in that's called Scrum for Trello. So it's really easy to find Scrum for Trello, just put in Scrum for Trello into Google, and you'll see that it's right here, it's a Chrome plug-in. I've already installed it, but you just hit Add to Chrome, and what you're going to see is this little dot counter right here. What I'm going to do is, I'm going to assign page counts to each of these scenes, and just a few for the sake of demonstration.
So let's say this is a two-page scene. And this is a three-page scene. And this scene is one and a half pages. What this plug-in does is, it gives a page amount, and this is actually points, but for the sake of editing, we're going to call these page counts, two pages, three pages, and 1.5. Where this gets very powerful is that I know how many pages per section or per act, depending on how you organize your lists, so I have 6.5 pages remaining, to cut in scenes one through 10.
Where it gets really interesting, and you might not be able to see this because the background colors are the same, but I have a count for the entire board. So if I now go into my next list, and this is a 3 3/4 pages scene, and this one is 4 1/4 pages, I now have my added pages for the lists, but I also have the cumulative amount for the entire board, 14.5. The last step in this, that is the most powerful and will help you avoid procrastination, keep you on task, and make sure that you don't get stuck in crunch time at the very last minute, is tracking what's complete.
So let's say that you finish this scene, it is still 3.75 pages, but instead of parentheses, you use brackets. Now what's going to happen, it's going to show you that this is complete, and it adds up what you have remaining, what you have done, and you have a progress board. So I know that, according to this structure map, I have 10.75 pages remaining, but I've already done 3.75 pages. So rather than getting yourself into that position, where it's the last day and you're thinking, oh my god, I still have nine pages to go, how in the world did this happen, this allows you, at the beginning and the end of every single work day, to know where you are in your creative process.
Once you've implemented this color coding system, and you've also installed the page counter, you're going to notice how much easier it is to stay on task and avoid procrastination. It's really no different than hacking your computer to fix a glitch, only now, we're fixing the procrastination glitch in your brain, using pretty colors on a white Trello board.
- File management
- Time blocking
- Cleaning up your email inbox
- Organizing and prioritizing notifications
- Selecting apps to help you with task and time management
- Filtering email messages and paperwork
Skill Level Appropriate for all
Q: Why can't I earn a Certificate of Completion for this course?
A: We publish a new tutorial or tutorials for this course on a regular basis. We are unable to offer a Certificate of Completion because it is an ever-evolving course that is not designed to be completed. Check back often for new movies.