Many different editing platforms and NLEs have their own ways of collaborating and sharing projects, and Zack demonstrates an incredibly simple yet useful way to share sequences and media between team members without the need for expensive sharing software or platforms that simply involves creating simple folders.
- [Instructor] When it comes to different NLEs, everybody collaborates very differently. Whether you're working with Avid, Premier, Final Cut Pro or even another program entirely, they all have their unique ways of sharing project files, bins and media. So before going any further I want to let you know that I don't plan to jump into the black hole of an argument about who's system is best. Instead I want to show you a super easy way to share custom media with your collaborators without any complicated systems or upgrades. I've used this system myself for years to ensure that when working simultaneously on the same cut with another editor or my assistant that we never lose track of the right version of our sequence and more importantly we don't accidentally delete somebody else's work.
This process is called transfer bins and it takes less than five minutes to set up. In this lesson I'm going to demonstrate specifically using Avid Media Composer and at the end of the lesson I'll briefly mention how the system can be used with Adobe Premier. The first step is I'm going to create a brand new master folder that I'm going to call Transfer Bins. I prefer to have this at the very very top of my project so I always know where to find it. So I'm going to add these two little dots by hitting option 8. So now I know that my transfer bins are located at the top.
And then based on the number of people that you're collaborating with you're going to create one transfer bin per person. So I'm going to create a new bin for myself. So Transfer To Zack. Then I'm going to create one more called Transfer To Assistant. Both of these will then be dragged into the Transfer Bins folder. And the way that this works is very very simple. If I go into my Cutz bin, into my editor's cut, let's say that I have my editor's cut at two.
I've completed the work that I need to do on it but I'd like to pass it to my assistant so he or she can do additional work. Maybe it's adding sound effects, maybe it's cleaning out music edits, maybe it's adding some visual effects. Whatever it might be I want to make sure that we're not mixing up multiple versions. I don't want to have to create a duplicate and put my initials on it or put my assistant's initials on it and then wonder later on which one is the current version, how do I mash them together to make sure that it's the right one. I only want one master version of each sequence.
So all I have to do is open up the Transfer to Assistant folder and I'm going to drag my sequence into their inbox so to speak. So think of this like my assistant editor's inbox. I now longer have it in my editor's cut bin so my bin has become empty and now it's in the assistant folder. The next step is the assistant is then going to take it out of this transfer bin and put it into their Cutz folder. So I have an Assistant Cutz bin here, they're not going to work on it in here, that is super super key to this process is making sure you're not actually doing any edits, revisions or saving things inside the transfer bins, they are only inboxes.
So we are going to transfer out of the assistant bin, into their Cutz bin. So now I'm going about my work, I'm working on other sequences, I'm watching dailys, whatever it is that I might be doing, my assistant is doing the work. So if I were to open the assistant bin, if I see that it's empty that tells me they've taken my sequence and they're working on it. So I close this. If I open my transfer bin and I see that it's empty, what that also tells me is they are not done with the work yet. So if I were to close the bin, if I'm looking at this from the perspective of my assistant, they have now finished the work that they need to do.
They're going to take their cut out of the Cutz bin folder, throw it back into my transfer bin, and close that and I automatically know just by looking at the size of this bin that it is time for me to take the work back. So I go into my transfer bin. Alright I see that my cut is here so that means that they have done the work and one additional step that I will often ask my assistants to do is when they're finished I will have them put an asterisk at the end so this tells me that this has been transferred back to me and it's ready to go.
So once again I'm not going to do any work in my transfer bin, I go back to my editor's cut, I take this cut here and I throw it into my editor's cut bin and now this belongs to me. The ownership of this cut is now in my hands again. So once again as a review if I open the transfer bin for the assistant, I see that it's empty, that means that they have taken over ownership. If I were to put this in here again, if I open the transfer bin for my assistant and I see that this is still sitting in here, that tells me that they have not received this yet and they still need to work on it.
So it's a very very simple and rudimentary form of communication that's going to ensure that you are not doing work on the wrong sequences or the wrong versions of sequences at the wrong time. So as I mentioned earlier this is as close to a bulletproof system as you can get when passing work back and forth between team members. And yes I realize you're going to have to modify the system slightly based on your NLE of choice, but the important thing that I want you to take away from this concept is the idea more than the actual execution.
For example if you were setting up the system using Adobe Premier the one additional step that you would have to take is making sure that each editor or assistant was working from his or her own version of their own project and then the transfer bins would instead become a transfer project that was accessed via the media browser otherwise the system would essentially work the same way.
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