Join David Rivers for an in-depth discussion in this video running a slide show, part of PowerPoint 2003 Essential Training.
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So, you've worked hard on your presentation, and now the big day has arrived. You are about to present to your audience. There are some things you should know about running your slide show. There are so many options to choose from. It all depends on who your audience is, and what the venue is. So, we get to these options by clicking the Slide Show menu, and Set Up Show. Now, this dialog box offers a number of options, and we'll just go through them, briefly, discussing what they mean.
In this first section called Show type, we need to decide if this presentation is being presented by a speaker, in which case you're going to see your presentation in the fullscreen view. Perhaps you're sending this presentation to someone who is going to view it by themselves as an individual. Well, by selecting Browsed by an individual (window), what you get is exactly that, a window on their screen where they can see other things at the same time, just is not a fullscreen view. This allows them to use a scrollbar to get up and down, left and right.
Another option is to be browsed at a kiosk. If you've ever seen any of these screens running, usually you don't have access to the keyboard or the CPU, but you've got this screen that's running a looping slideshow. Well, this is where you'd select that option right here, Browsed at a kiosk, and it will be a fullscreen view. Now, over here on the right, we've got the Show slides section. By default, we will show all of the slides in a presentation. If we wanted to customize this somehow and just show certain slides, like, for example, the first eight, we choose the From field, and choose 1.
In this case, we choose 8. Perhaps the rest of the slides don't matter in this kiosk view. Another option is to set up a different version, or a Custom show. We will cover this much later on in this title. But Custom show allows us to choose versions of this original slide show. You can see I have created one called Executive Short Version. So, here I've got 13 slides in my original version. Maybe I've cut it down to eight or nine slides for the Executive. So, you don't need all of the detail. So, here we could choose to show that show, as opposed to the original 13 slideshow.
I'm going to switch it back to All. We'll leave it as Browsed at a kiosk. Now let's look at some of the Show options. Because it's being browsed at a kiosk, by default, we've got Loop continuously until Escape. So, this presentation will show continuously, until someone hits Escape. Obviously, if you hide the keyboard, they won't be able to do that. They'll just be able to look at your information. Another option is to check off Show without narration or Show without animation. Now that all depends on your system.
If it's not all that powerful, you may want to turn off some of the animations. It slows down the show. Narrations allow you to use a microphone just to narrate as each slide goes by. Now, this can be turned on or off. If you don't have narration, obviously there is no point in turning it on; same thing with the animation. Pen color is not an option here, because we've selected Browsed at a kiosk. If we choose Presented by a speaker, all of a sudden the Pen color is an option. We can choose different pen colors right from here to set the default color.
Now obviously, we can change this color at any time. But we're changing the default when we change it from here. So, how are we going to advance from one slide to the next? Here is where we choose that. Manually means we're either clicking with our mouse, hitting our spacebar, Arrow keys, P for previous, N for next, Arrow keys - you name it. We can do it manually, or we can use timings. Using timings means each slide has to be given a timing, like how long will that slide show for? For example, if the first slide, which only has a title and a subtitle, only needs about three to five seconds to be read, we might set up a timing for the first slide at five seconds, and then the second one with all those bullets, we may add 10 to 15 seconds to view that one.
Those are called timings. We'll get into that much later. But here is where we select to use those timings, or to use a manual advance. You can also set up PowerPoint to display on multiple monitors. This is handy if you're presenting, and you want to be able to see your screen with your slide presentation, making edits on the fly, while showing the presentation on another screen, which could be another monitor, it could be hooked up to a projector on a big screen, whatever it is; as the presenter, you have your own view, and the audience has their own view.
Very sneaky, so you can be editing information on the fly without them ever knowing it. Down here, we also have a Performance section. We can use hardware graphics acceleration. If you have that installed, here is where you check off to use it. We can also adjust the slide show resolution. We're using the Current Resolution right now. This dropdown shows you some other options for lower, all the way up to very high resolution. We'll leave it at Current Resolution, and we'll click OK. Let's start our presentation now.
There is a number of ways we can begin a slide show. We've seen already that we can use the View buttons down here, and the third button is the Slide Show View. This starts our presentation. But there are a few other ways to do it as well. We can go up to the View menu. From the View menu, here is Slide Show. We can do it from the keyboard. You can see F5 is the key that starts your presentation. We can also go to the Slide Show menu, and View Show. So there it is again, with the shortcut key, F5. Of course, my favorite way to do it is always the fastest and easiest.
I'm going to click on the Slide Show button. Now, with the presentation running, I'm just moving my mouse around here to display these buttons in the bottom-left corner. These are navigation buttons, pen, and quick menu buttons. So, I can move forward through my presentation by clicking these buttons, one item at a time. I can go back, forward. I've got my pens right here.
By default, I'm using the arrow, or the mouse pointer. The ballpoint pen allows me to illustrate, draw some attention to various objects. The felt tip is same idea, but a little bit thicker. I've got the highlighter. I normally use that on text. Hey! Look at this! It's got a copyright. I can change the ink color on my highlighter, because that's what's selected, or on my felt tip pen.
Let's change the ink color to a light blue. See what happens, makes more sense for thin ice. I've got erasers as well. I can erase one item, one item at a time, just by clicking on it, or I can erase all ink on this slide. I'm going to switch back to my arrow. Of course, this lets me click and move from one slide to the next. You may remember from previous lessons that to stop a slide show at any time, there is a number of ways of doing it, but the Escape key on the keyboard, we saw it earlier when we loop a slideshow, hitting Escape allows us to stop the presentation; same thing here when we are the presenter.
So, let's hit the Escape key on the keyboard. It takes us back to our Normal View in Outline. We are on the slide that we left the presentation at.