Join David Rivers for an in-depth discussion in this video navigating, part of PowerPoint 2003 Essential Training.
In this lesson, we're going to explore, just a little bit deeper, how we navigate around our presentation in the various views. And we're going to start with the view that we have up here right now on our screen. We call this Normal view. And you can see over here on the Navigation pane we've got the Slides tab selected, so we're looking at the thumbnails of our presentation. And of course, as you know, clicking these various thumbnails take us from one slide to the next. We also have a scroll bar here in the Navigation panel, and as we click and drag this down, you can see we're moving through the entire presentation, so we can see the last slide, the second to last slide, and so on.
There are a number of keyboard shortcuts you should also know about, and these are very common ones, and people use them a lot. For example, here I'm on my 12th slide. To get to the previous slide, a lot of people like to use the Page Up key. So hitting the Page Up key on your keyboard takes you up a slide, just like it would, it take you up a page in Word, or it'd take you up another screenful in another program. The Page Up takes you from one slide to the next, moving up through your presentation, and likewise Page Down, as we hit that, moves us down a slide at a time.
So Page Down and Page Up are very handy keys to use when you're working in this view. Another couple of keys that are very useful are Home and End. When we hit the Home key, you can see that we're taken right to the very first slide in our presentation. Now, I want you to imagine you've got a presentation that's 67 slides long. To get to the end, you don't need to use the scroll bar, you don't need to use Page Down 67 times; you could just hit the End key on your keyboard. I'm hitting the End key now, and it takes me to the very last slide in my presentation.
So let's change our views now. We're still in Normal view, but we're going to use the Outline tab here. When I click the Outline tab, you can see I'm still on the very last slide in my presentation. To get to the very first slide, what was it? The Home key, hit the Home key, and it will take us to - the very first character in our outline, so you can see that I'm flashing next to the C in Contact Us. So using the Home and End keys don't necessarily work the same in the Outline view. And you can see that as I hit the Home key, I actually move to the beginning of this title, and my pane is much larger in the Outline view.
So let's try Page Up and Page Down, see if those work. Hitting Page Up does indeed take us to the next title in the previous slide. So here we go: Page Up, Page Up. And Page Down should take us down, and it does. Now, we can also use the scroll bar to scroll up through our presentation in this view, and simply click on the slide that we want to move to as well. So I'm clicking on the very first title in slide number 1. Now, if I want my Navigation panel to maybe not take up as much room as it is right now, it, too, is totally adjustable.
So I can click over here and drag. When I get the double arrow, you can see as I move to the border, the double arrow appears. Click and drag it inwards, and I get an automatic adjustment here of my preview. So as I move left to right, right to left, my slide automatically adjusts to the size that will fill the entire screen in this section. Let's now move to the slide sorter view and see what else it can do for us. Clicking on the Slide Sorter View button down here in my View buttons, and you can see I'm on slide number 1. How about Page Up and Page Down? I'm going to hit the Page Down key.
No, it's not doing anything. Page Up and Down do not work in this view. But what if I wanted to make some changes to slide number 2? Well clicking on it takes me to that slide, but if I actually wanted to do some editing on this slide, double-clicking will take me back to my previous view here, in Normal view. You can see I've got the Outline showing up. I can obviously go to the Slides view if I wanted to, and make my edits here by clicking on the area that I want to edit. Clicking outside the slide deselects anything I may have selected. All right, navigating our presentation while we're viewing the slide show is a little bit different.
So let's switch to our slide show. The first thing I want to do though, is move to slide number 1, and I'm going to go down to my Slide Show button and give it a click. So here we are, looking at slide number 1. I'm going to hit the spacebar to move quickly to slide number 2: the Agenda. Now, the Agenda title shows up, but I don't have any of my bullets until I hit the spacebar or click with my mouse, whatever it is you'd like to do. But let's try some of these different options. Clicking with the mouse in this case doesn't show anything, because we've got a presentation with a bulleted list. Hitting my spacebar does bring up the various bullets.
And there's my last bullet. Clicking anywhere on the slide doesn't do anything until I move to a slide, for example, like here, where I've got some graphics, I don't have a bulleted list, and I can just click with my mouse button to go to the next slide. So I've got Page Up and down, too. Let's see if those work. Yeah, Page Down moves me to the next slide, Page Down to the next slide. Page Up brings me to the previous slide. How about the Up and Down arrow keys? We haven't looked at those yet.
Hitting the Down arrow key works just like hitting Page Down, special effects there for our lunch break. How about the Page Up key? Well, we know that works to take us to the previous slide. Let's try the Up arrow. Sure does. I had to hit it twice there because I had a special effect that I had to go past. The up arrow again takes me to a previous slide. There are a couple of other keys you should know about: the letter N, as in next, and the letter P, as in previous. Let's try those.
Hitting the letter N takes us to the next slide. Hitting P, as in previous, does what? Yeah, takes us to our previous slide in our presentation. So it's totally up to you which ones you want to use: P for previous, N for next. Backspace also works. Hitting the Backspace key takes us to - you got it - the previous slide in our presentation. Hitting the Enter key is the opposite; it takes us to the next one. So we have a ton of options here. You'll totally get used to the one that you like to use, whether it's using the mouse, using the spacebar, Page Up and down, the Arrow keys, the letters on your keyboard, and for next P for previous - they're all there.
How about getting to the first and last slides? I wonder if Home and End work in this presentation view. Let's hit the Home key, and sure enough, in our Slideshow view we go right to the first slide in our presentation. The End key on the keyboard takes us right to the very last slide in our presentation. Now, we have so many different ways to get around our presentations, from the keyboard, using the mouse, and from the screen. Yeah, let's take our mouse here on the very last slide here and right-click. Right-click brings the quick menu up, and you can see I've got Next, Previous, Last viewed - all of these options that we saw by going down here to our buttons in the bottom left corner in our Slide Show View. Clicking here brings up the exact same menu.
So right-clicking allows me go to my previous slide. Right-clicking, I can choose the slide I want to go to. I'm going to slide 2, the Agenda, right- clicking and choosing Last Viewed will take me to the one I came from. And I've got those Pointer Options, the Help options, and here's where I can go to end the show if I prefer not to use the Escape key on my keyboard. So let's hit the End Show button to take us back out to our previous view, in this case the Normal view looking at our slides.