Join David Rivers for an in-depth discussion in this video exploring the interface, part of PowerPoint 2003 Essential Training.
They say public speaking is number one on the list of fears. Having a sharp-looking, effective presentation created in PowerPoint won't eliminate that fear, but it will mean one less thing to worry about. PowerPoint has always been one of the easiest programs to use, and version 2003 is no exception. Before we can start learning about PowerPoint though, we'll need to launch it. So let's go down here to our Start button in the bottom-left corner of your screen. We'll give it a click, up to All Programs. It's in the Microsoft Office section where we'll find PowerPoint.
There it is: Microsoft Office PowerPoint 2003. We'll give it a click to launch it. All right, now let's get familiar with the various parts of the screen, learning some terms that we'll be using throughout this course. We'll start right up at the very top of our screen. Right up here at the blue bar that we see, by default, is the Microsoft PowerPoint title bar. Right now, we haven't actually created a presentation. So we're seeing the words "Presentation 1" here in brackets next to Microsoft PowerPoint. This is the title bar. This is where we'll see the name of our files.
Just below that, we have the Menu bar. Now, the Menu bar has a number of items listed from left to right: File, Edit, View, et cetera. Within these menu items, if I was to click on File, I get a pulldown menu. You can see under the File menu, I've got a number of options for creating new presentations, opening, closing, saving presentations, and so on, all the way down to the bottom where it says Exit. As I move from left to right, as I go to Edit and View, you can see there is a pulldown menu for each of these items. Now, to close up that menu, I click the same way I opened it.
Clicking right on View here closes that menu. Every single thing that we can do in PowerPoint can be found somewhere in the Menu bars. Now, the things that we do the most often, we don't want to go searching through the Menu bar, so we have what we call the Standard toolbar just below the Menu bar. You can see, as I hover over these buttons, I get a little quick tip telling me what that button does. The first button here is New. In other words, here is where I go to create a new presentation. We did see that at the top of the File menu. So I've got a number of buttons that I'm going to use on a regular basis, like printing, for example.
I've got some options for copying and pasting here. As I move to the far right of this Standard toolbar, you'll notice there is a little dropdown button here called Toolbar Options. When I click on that, I've got a ton of other buttons available to me on the Standard toolbar. For example, you can see I've got the Open and Save buttons here. Now, as I use these buttons, they actually show up up here on the Standard toolbar. They're not hidden away. So, what Microsoft is actually doing with the entire suite, not just PowerPoint, is they're taking some of these more- often-used-than-not buttons, and popping them up on the Standard toolbar.
So, if I was to click the Open button, then I'm going to go ahead and do that, the Open dialog box appears. I'm just going to close that. We're not ready to open a file quite yet. But I want you to see on the Standard toolbar over here on the far left that the Open button is no longer hidden. It appears on the Standard toolbar, right here next to the New button. So, the buttons that you use most often will always show up here on the Standard toolbar. Now, we've got another toolbar over here to the far right. We call this one the Formatting toolbar.
You can see that I've got a default font here of Arial. I've got a font size of 18 points. I've got buttons for bold, italic, underline, Alignment buttons, Font buttons, and so on. All of these buttons apply to formatting our slides: so formatting text within our slides, and working on designs, and creating new slides. That's the two buttons you see over here for Slide Design and New Slide. So, all of these buttons do apply to formatting; hence the name Formatting toolbar. The next area of the screen that you need to get familiar with is something new in version 2003, and it's called the Task Pane.
So, over here, because we've just begun with a new presentation, you can see that the Getting Started task pane is showing up, by default. On the Getting Started task pane, I've got some options here for connecting to Microsoft Office Online. Here is where I can get help on creating presentations in PowerPoint. I've got a field here for searching. So, if I need to search for help on any topic, I can type it in right here, and click this green button to go. I've got this Open section here, where I can open presentations that I've been working on already, or I can go down here to search for more.
Right at the bottom is where I would start to create a new presentation. So, by default, when we open up PowerPoint, because it's our first time using it today, we get the Getting Started task pane showing up here. But there are a number of other task panes to choose from. They will show up automatically, depending on what we're doing inside of our presentations. But just clicking this little dropdown here where it says Getting Started will show a list of other task panes available, for example, the Help task pane, searching. We've got Clip Art, Research, Clipboard, New Presentation, Sharing Workspaces - all kinds of things here.
These are all task panes that will show up, by default, over on the right-hand side of your screen. We're just going to close that up by clicking at the same way we did to open it. We're going to move on down to the bottom part of our screen now to talk about what we've got down here. Down at the very bottom of our screen, underneath our slides, we've got another toolbar. This one is called the Drawing toolbar. You can see, as I move to the far left, I've got an option for Draw. If I click that, you'll see that I've got some options for drawing different types of shapes, and grouping, and nudging, and all kinds of options for anything that I draw on one of my slides.
I'll click that again to close it up. I've got my Pointer button here. I use that for selecting objects. I've got a button for AutoShapes. I've got lines and lines with arrows, rectangles, ovals, text boxes, WordArt. I've got a button here for creating diagrams or organizational charts. We'll do all of this later on through the lessons that are coming up. We've got Clip Art and Picture buttons. We've got buttons down here for changing colors, and line colors, and font colors, and line widths, and so on, all the way over to shadows and 3-D styles.
This toolbar is called the Drawing toolbar. Just above the Drawing toolbar, on the far left here, we've got three little buttons that are hiding over here. You can see that the first one is selected. As I hover over it, it tells me this is the Normal View button. These three buttons are indeed called View buttons. By default, because I'm working on a new presentation here, it's bringing me to the Normal View. I've got another option here, called the Slide Sorter View. Once I do create a number of slides in my presentation, this is a great view for rearranging them.
So, changing the order of slides, and hiding slides, and adjusting timings - there are all kinds of neat things we can do from the Slide Sorter View. We will get into this later on. The third View button is the Slide Show button itself. So, at any point, when you're creating your presentations, even if it's only a couple of slides, you can click this button to show the actual slide presentation the way it would show if you're showing it on a computer or on the big screen using a projector. Down here, below the Drawing toolbar, we've got the Status bar.
You can see that we are on slide 1 of 1, we're working in a default design, and we're using English dictionary for checking our spellings. So, all of that appears down here on the Status bar. Just above our View buttons, we've got what's called the Navigation panel. We don't have much to navigate right now. We've got our brand-new presentation here, and one blank slide that we haven't actually worked on yet. So you can see that we've got kind of a picture representation of our first slide, which is empty. But as we start creating slides, they start to show up here on the Navigation panel.
There are a couple of different views that we can use in the Navigation panel. By default, we're looking at the Slides View right now. So we've got mini representations of our slides showing up. But in Outline View, we'll see just the text that's appearing in those slides. So right now, of course, we have nothing to show you here. But as we move on through the different lessons, this will populate into a point where we've got quite a nice looking Outline View to work on, if we just want to work on our text, and we're not concerned about placements, and formatting, and so on. So, we'll click on the Slides tab again to switch it back to the Slides View in our Navigation panel.
Two more areas we need to know about. Of course, this here is our first slide in our presentation. It's empty, but it does have a couple of areas for adding titles and subtitles in it. But this is called our Slide area. So, in this Normal View that we're in, we are working on our slide here. This is the most popular view to work on your slide presentations, because here you've got areas of text. We can add graphics. What you're seeing is a visual representation of the layout, the way your text will appear, the way the graphics will appear, backgrounds, and so on.
So you're able to adjust everything about your slide right from this view. Just below the Slide area, we've got the Notes area. Here is where we go to click to add notes. Basically, what we're doing in this section is adding notes to remind ourselves of things that we might want to say when we're showing the slide, things that we've done to this slide, anything that you want to type to yourself, a little note to yourself just to remind you of what's going on in this slide. Every single slide will have its own notes attached.
So, you can choose to use this or not. It's totally up to you. So, basically, what we've done is we've had a quick overview of the PowerPoint user interface. We're ready to move on now.