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- Using the Office 2010 Backstage View
- Using and customizing the Office 2010 ribbon
- Starting a presentation from scratch
- Applying slide layouts for consistency
- Rearranging slides
- Running a presentation for an audience
- Formatting with font, color, bullets, and alignment
- Adding and customizing photos, clip art, shapes, audio, and video
- Applying picture effects such as background removal, brightness, and color effects
- Modifying slide masters
- Adding a logo to the background
- Adding and customizing tables, charts, diagrams, and data from Excel
- Printing a presentation
- Sharing a presentation with others through video, the web, SharePoint, and PDF
Skill Level Beginner
We're going to add three photos to our photo album. And they are going to be positioned so that they overlap a little. Using layers, we can control which photos are on top and which are on bottom. This becomes especially useful when we have text boxes, shapes, photos and other objects all fighting to be on top. It's up to us to tell PowerPoint what the order is. If you're a little confused, don't worry; as soon as I get started, you're going to see exactly what I'm talking about. So let's head to Slide number 7, our Photo Album. We're going to pull down the new Slide menu to add a new slide right after seven.
And this time, we're going to add a Title Only layout. This gives us the Title without any placeholder below for content. We're going to call this one Photo Album (cont.). Now, from our Assets Folder, we're going to add three photos. I'll chose Insert > Picture and add Ranch 1, Ranch 2 and Ranch 3.
Now, I'm going to resize each photo, so it's a little bit easier to manage. There's 1, 2 and 3. In fact, if I select each photo by holding down the Shift key as I click, I can select all three at the same time. Now, with all three selected, I'm going to say that I want the Height of all three of them to be three inches. When I press Enter, all three images are resized.
Now, I'll position them just about where I want them, like that, and with each three selected, again by holding down Shift, I'm going to apply a Picture Style, one that I think is going to look really nice with these photos. All right. That looks great, and they're positioned pretty well. If I hit Shift+F5, I can see how this looks on the screen. The only problem with this is that what if I wanted them in a different order? What if I want picture number one to be behind picture number two, and that behind the picture number three? Or what if I rearrange these, and need to readjust who is on top and who is on bottom? We can fix this by sending pictures to the front or to the back.
For example, if I right-click on this picture, I can choose Send to Back. That'll put it behind the other pictures. Let me do it again with this one. I'll select it, right- click and choose Send to Back. There's also a Bring to Front option, or a Send Backwards, just one step, function. Notice that these functions are available to us here under Picture tools > Format, as long we have a photo selected.
So to make this look right, I'm going to reposition my photos the way I have them in mind and then right-click on any one of these that need to be brought forward or backwards, so it looks exactly the way I want. We're going to try another example in Slide number 3. On our Endorsement slide, I want to spice this up a little bit by using a really fancy way to show a quote. First, I'm going to get rid of the quote marks that surround the testimonial. Next, I am going to create a brand- new text box, just off to the side, that consists of a quote.
I'll select the boundary and make this quote really large. And maybe even give it a different color. When I place my quote over here to the left, it's going to cover up the W. But that's all right. I'm going to right-click on it, and choose Send to Back. That puts it now behind the words. Make it a little bit bigger, use my arrow keys to position it, and I'm set. Remember that Ctrl+D duplicates the selected object.
And with my second quote, I'll move it over here to the right, use the green handle to rotate it, and then use my arrow keys to move it exactly in the position I want. Of course, this one is also in front of my text. So one more time, I'll right-click and choose Send to Back. As we make our slides more complex, it's important to understand the concept of layers. As you saw, whenever an object is added, PowerPoint makes it the topmost layer. Sending an object forward or backwards soon becomes second nature.
One tip about layers: If you pull down the Arrange menu, you can choose Selection pane. This shows you every single object that's currently on the slide: our quotes, our text boxes and even the title. By selecting an object on the right- hand side, we can use the Reorder Up and Down buttons, and they have the same effect as right-clicking on an object and choosing Bring to Front, Send to Back, or Send Backwards or Bring Forwards. But sometimes, it a lot easier to click on something over on the right-hand side than it is to try and grab that object over here.
So go ahead and make your slides more complex. Use the Layers features to bring objects to the front of the text, behind the text, in front of photos and behind them, and make it look exactly the way you want.
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