If you need to edit or present a PowerPoint presentation without your computer, the PowerPoint mobile app for iPhone and Android may be what you need. In this video, get familiar with the significant differences in the mobile app compared to the desktop version. Also, learn how to open projects from online cloud storage and how to edit projects using the vertical ribbon in the mobile app.
- [Instructor] If you need to work with PowerPoint when you're traveling or just away from your computer in general, you might consider the PowerPoint app for mobile phones. Now I probably would not use this to build a project from scratch but it's great for making changes on the go. Now, the first time you open the app you will be prompted to sign into a Microsoft Online account and it is best to sign into your Microsoft account especially if you store your projects on OneDrive. In fact, I find the best way to store and manage your files, if you plan to edit them on a mobile device, is to use a cloud storage tool like OneDrive or Dropbox.
Now, I'm going to launch the app, but I'm already signed in. But you can go to the account tab just by hitting the Account button in the bottom left corner and you can make sure that you are signed in and you can also connect any cloud storage tools that you use. So you can tap where it says Add a Service and you can sign into your Dropbox account or your Box account or another OneDrive and so on. For now I'm just going to hit Cancel and you can see that I'm already signed into my OneDrive personal account. If you hit the New button down at the bottom of the screen you can create a new presentation.
And if you go over to Open you can open a file from one of your connected services. You can also create and store files directly on your devices internal storage but I want to open up something from my OneDrive. So I'll go to my OneDrive account and just dig through these folders and find a PowerPoint presentation that I want to open and just tap on that. And now I've got my presentation. Down at the bottom of the screen I could swipe through and flip through the different slides in this presentation.
I can find the one that I want to edit and just tap on it or I could hit the plus button on the far right side to create a new slide. Now, this is the iPhone version of the app, and the one big difference that I found in the Android app is that you'll see a screen to select your side. Double tap on that slide and then make your edits and then hit a Back button in the top left corner to go back to your list of slides. But here on the iPhone it all happens on the same screen. So, of course, I can select the slide that I want and get to work.
Now here's the key to working in the mobile app: on the computer you're probably used to using tools in the ribbon, but here we don't see the ribbon. At the bottom of the screen there is a toolbar where you can add elements to a slide like a new table or a new text box, a new photo and so on. Now if I double tap on content on my slide, like double tap on this text box to make some changes, I see the keyboard appears but I also have this bar with a bunch of formatting tools. I can swipe left and right to look at the different tools that we have here.
And, of course, that bar will give you the essential tools that you need at any given moment but we're going to need more controls than this. So what about that ribbon? Well, you do have access to the ribbon here in the mobile app, it just behaves differently. To get to the ribbon we'll tap on this button up at the top of the screen. When I tap that button it opens up this panel on the bottom half of the screen and this is the ribbon, it's just a different layout from on the computer. I can scroll through here and I can see the controls that I have in the Home ribbon.
You'll see where it says Home here. I can tap on that and I can choose a different ribbon just like on the desktop computer. So if I go to Insert I have my controls to insert new objects. You're not going to see exactly the same options that you would on a computer but you've got the essentials here. I could go over to the Transitions ribbon if I wanted to add transitions from one slide to another. And I usually like to reset by going back to the Home ribbon. When you're finished with a ribbon you just tap this button that looks like a triangle pointing down and it goes away and we're back to the screen we had before.
Now if you want to view your presentation you can just hit this Play button up at the top of the screen. It's the one just to the right of the ribbon button. And now we're in the presentation mode. I can hit these arrows to the left or right of my slide to go through the presentation or I can just swipe with my finger left and right. If you have a system set up to connect your phone to a screen or a projector, you can even play your presentation to an audience from here. When an iPhone is connected to an external display, then you will see full screen slides on that external screen and you'll see these controls on the iPhone's screen.
It's a great backup if something happens to your computer before your presentation. When you're finished with the presentation mode just hit the X in the top left corner and we're back to this interface. You've even got share options if you need to send this file to somebody to collaborate. That's the button up in the top right corner. You can see the share options here. I'm just going to hit Done to get out of that. So, finally, what about saving? The mobile apps save your progress automatically so you do not have to hit a Save button.
All you need to do is hit this arrow button in the top left corner to exit your presentation when you're finished. If you did open this file from a cloud storage tool, your changes are saved there and you can access the file again on your other devices. If you created a new presentation and saved it directly on the internal storage on your device, then of course it will save your changes there as well but you'll need to connect your phone to your computer to transfer your file to your computer. Or you can just use the share controls to email a copy to yourself.
So, of course, I would not want to spend a ton of time building a presentation directly on my phone but it's really nice to know that I can open up a presentation, make changes, share it with others, and even play the presentation all from my mobile device. And that does it for this week's PowerPoint tips. We'll see ya next time.
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