In this video, students learn about the common pitfalls in template creation and how to avoid them.
- [Instructor] As a contractor, speaker and a PowerPoint instructor I've seen, heard, and used a lot of PowerPoint templates, good and bad. If you are tasked with designing a template for your company or a conference take notes. Here are some of the top things that people just don't like about templates. If you'd like to follow along with this exercise go ahead and open up these two files, 06_01 Template1, and 06_01 Template2, located in this chapter's folder. Now these two templates may look similar but they are quite different.
In Template One if we wanted to add a new slide all we've got to do is go up to New Slide click and look at all these different layouts that we can select from. And they all look like the sample layouts that are provided in the deck. But if we were to go over to Template Two and try to do the exact same thing, look at that. These layouts here look nothing like the slides that are in the deck. So if I want my slides to look like what I've been provided with I would be stuck copying and pasting these slides over and over again, which can create many problems.
Plus if I were to ever delete these slides, like say this one, then I can't get it back. Not unless I hit Undo and that's not always an option. So why the difference between these two decks? Well Template One was built the correct way in the slide master. So going up to View, Slide Master, this is where you can create new layouts, new placeholders, you can move placeholders around on the layouts themselves, change the theme colors, change the fonts, add logos, backgrounds, basically control how your template will look for your users.
And any changes you make here will change how all of the slides look here. So the slide master view is where you should be going to create your template. Not here. And tip number two, don't forget to set your default objects, like lines, shapes and text boxes. In addition to designing your slides in the slide master there are a few other things that you can set before saving your file as a template.
When you go to insert a shape or a line in PowerPoint, PowerPoint will have some default shapes or objects set, but you can set your own custom ones too. So in this template if I were to go up to the Insert tab and maybe click on a shape and draw a shape, here's what it looks like in this template. But let's say I want to change what it looks like to maybe this purple color here. Well to set that as my default shape in this template I can right click on that shape and chose this option right here, Set as default shape.
Now whenever I go to create a new shape, like let's say either another rectangle or maybe a circle, I can click and drag and now that shape looks like how I want it to look with that same purple color. And you can do the same thing with lines and text boxes too, just right click and choose Set as default. And tip number three, don't put animations in the slide master.
Jumping back over to Template Two you'll notice that there's some text in the title and content slide here. And if we jump into slide show mode you'll notice that those bullet points are animated. But if I hit escape and go up to the Animations tab and open the Animations pane and if I try to click on those animations in that Animation pane and hit my delete key nothing happens. I can't really select the animations or easily delete them.
That's because the designer of this template animated the placeholder in the slide master. This is a nightmare for users of templates. These animations are almost always a surprise to them. Animation should be left up to the presenter not the template designer. After all presenters are the ones that need to control the pacing of their presentation, and animations have a lot to do with that. So please, please don't put animations in the slide master and let presenters decide whether or not they want to animate their slides.
Note: This course was recorded in PowerPoint for Office 365. However, many of the tips will be useful to those working with Office 2019 and 2016.
- Animating with the Morph transition
- Inserting 3D models
- Turning on Microsoft Intelligence Services
- Mastering PowerPoint Designer
- Drawing and inking
- Recording a slideshow