In this video, PowerPoint MVP Heather Ackmann discusses a few things that can go wrong when inserting pictures with PowerPoint—issues that many new users to PowerPoint may not be aware of.
- [Instructor] We've all been there, in a hurry before a major deadline, and we're running out of time. Presenters in the final hour are usually so focused and worried about what they are going to say, that they don't spend a lot of time on their visuals. And so pictures are usually the most common aspect of a presentation to be short-changed or forgotten, and they shouldn't be. So even if you're on a time crunch, here are two things that you should never do with pictures in a presentation.
Number one, don't (laughs) steal pictures. And, by steal, I mean don't use pictures in your presentation that you don't have the rights to. And that is actually quite complicated to know sometimes. Just because you insert a picture from the Online Pictures area of PowerPoint, or if you find a picture on Google or Bing that isn't watermarked, that doesn't mean that you can just take it and use it for personal or commercial uses.
In fact, even buying an image off of a stock photo site isn't always a guarantee that you will be free and clear legally. Just google Statue of Liberty forever stamp to read about how the post office was sued when they accidentally mistook a national landmark for the Statue of Liberty in Las Vegas. Bottom line is this. Copyright law is tough, and when in doubt, consult with your legal department or a lawyer just to be safe.
Now, for the next tip, don't use pictures to merely fill slide space. Pictures, or rather your slides, are a huge part of your presentation's message and should be taken into consideration during the planning phase of your presentation. Pictures or visuals should never be an afterthought. So here is an example slide with a very simple two-column, bulleted list of characters from the book Of Mice and Men.
Now this is a very simple example, and I see people do similar things with other content all the time. And I think it's because if we were to remove this mouse here, when they see this empty space off in the bottom, right-hand corner of the slide, they get very uncomfortable with that emptiness and they feel the need to fill that place with some kind of picture, like this little mouse here. But the problem with that is, look at what this content of the slide is talking about or trying to communicate.
This is about the characters in the novel Of Mice and Men. And the characters here, they're all listed out. Is this mouse an actual character of the novel? Is that going to be the focus of this slide? So don't use pictures to simply fill the space. It's much better to remove the picture and focus on balancing the slide content. So we'd much rather move this content over here and balance the slide that way if you're really uncomfortable with that white space off in the corner.
So, once again, make sure that your images are appropriately selected to augment your content.
Note: This course was recorded in PowerPoint for Office 365. However, many of the tips will be useful to those working with Office 2019 and 2016.
- Animating with the Morph transition
- Inserting 3D models
- Turning on Microsoft Intelligence Services
- Mastering PowerPoint Designer
- Drawing and inking
- Recording a slideshow