Join David Diskin for an in-depth discussion in this video Utilizing speaker notes, part of PowerPoint Tips and Tricks for Business Presentations.
PowerPoint allows you to add notes to each slide in your presentation. These notes can be used to help the speaker or slide show author stay organized. But don't worry; your audience will never see them. Your notes can, however, be printed out as Speaker Notes or displayed on a secondary display, such as a laptop, using the Presenter View. Your Speaker Notes can contain a speaker Speech slide by slide, Speaking Points such as who to thank, or Reminders to turn off your cell phones, Information about the next slide such as who's presenting it or the topic, aspects of the slide show that need to be updated or researched to serve as a reminder for later, supplemental information for a slide, great for when an individual is viewing the slide show themselves without the use of a presenter, or additional information such as citations and references, additional questions and answers, anything to use during discussion of a presentation.
To add or edit a slide's note, simply type in the large area underneath the slide that says Click to add notes. Now, here are a few tips regarding Speaker Notes. First, you'll see that this area can be resized by dragging the horizontal line that divides the window panes. Second, if you glance up at the Home tab of the Ribbon, you'll see you'll have access to most of the formatting controls. This means your notes can exhibit formatting features such as Bold, Italics, Bulleted Lists, and more.
You can also change the Font, Font Size, Font Color, and even Line Spacing, but note that if you do that, you won't see it here in the Speaker Notes section; they'll only appear if you print to paper. Third, you can zoom in and out of the notes area by holding down the Ctrl key and spinning your mouse wheel up and down. If you want your speaker to have notes on hand during the presentation, by far the best method is to print the Notes pages. I'll press Ctrl+P to bring up the Print Preview and Print Window.
On the left, I'll change from Full Page Slides to Note Pages up here under Print Layout. As you can see, our slides appear at the top of each page with our notes underneath. PowerPoint will shrink the notes to fit if necessary. For a paperless solution, you'll want to use the improved Presenter View discussed in the next video.
- Adding whitespace
- Applying transitions
- Using photographs, colors, and fonts
- Incorporating diagrams and SmartArt
- Customizing layouts and templates
- Animating bullets, photos, and other objects
- Inserting music and audio
- Utilizing speaker's notes and the Presenter view
- Creating handouts
- Planning the program
- Dealing with distractions
- Setting up and tearing down
Skill Level Intermediate
Q: Where can I learn more about communication skills?
A: Discover more on this topic by visiting communication skills on lynda.com.