Join David Diskin for an in-depth discussion in this video Using Presenter view, part of PowerPoint Tips and Tricks for Business Presentations.
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When we deliver a presentation to an audience, we often position our laptop so that it faces us. This allows us to see the current slide without turning our backs to the audience. With PowerPoint, we can go one step further using Presenter View. Let's start using it. To enable Presenter View we will switch to Slide Show tab on the Ribbon and check the box labeled Use Presenter View. PowerPoint may run a quick system hardware check to see if your PC is capable of using this feature. It may ask you to change your video settings and it will provide help on doing this.
Note that if PowerPoint sends the Presenter's View to the wrong display, you can make the change here. Let's press F5 to start the slideshow now with Presenter View enabled. Here I can see what the audience sees. This is the same signal that's sent to their display, the projector, or LCD screen. Here I get a clock and here a timer showing the elapsed time since I started the presentation. I can click on any thumbnail and jump straight to that slide. I can also use the wheel of a mouse to scroll through the slides quickly.
On the screen my speaker notes are displayed. If the text is too small I can click zoom plus to make the text larger. All of the keyboard shortcuts that work in Presentation mode also work in Presenter mode. I can click to advance slides, hit B or W to change the screen display. I can type in a slide number like 15, and press Enter to jump to that slide. In addition to being able to click here and here to go forward and back through the slides, I can also enable the Pen and Highlighter features, and what I draw on my screen is exactly what the audience sees on theirs.
If I click the menu, I see the same menu that I would see if I right-clicked during the Presentation View. I can go straight to a slide, to a section, launch a Custom Show, or any of the other features that are here. The audience has no idea that we're "cheating" using Presenter View and it gives us everything we need to make our delivery with confidence.
- Adding whitespace
- Applying transitions
- Using photographs, colors, and fonts
- Incorporating diagrams and SmartArt
- Customizing layouts and templates
- Animating bullets, photos, and other objects
- Inserting music and audio
- Utilizing speaker's notes and the Presenter view
- Creating handouts
- Planning the program
- Dealing with distractions
- Setting up and tearing down