Join Jess Stratton for an in-depth discussion in this video Using Presenter view, part of Office 365 for Mac: PowerPoint Essential Training.
Most of the time, PowerPoint presentations are given in the same way. The audience is facing you, watching your presentation on their own large screen. You're facing the audience, with your computer or laptop facing you, with your presentation on it. This gives you a huge advantage. You can see a special view on your computer monitor that the audience won't see on their screen. This is because PowerPoint has the ability to juggle dual monitors: the audience screen and your screen. This special view just for you is called Presenter View.
To use Presenter View while you present, you can change to the Slideshow ribbon tab and click Presenter View or, and I'm going to launch the presentation anyway using the F5 key on my keyboard, if you've launched your presentation and realized that you accidentally forgot to start it in Presenter View, that's okay. You can secondary-click with your mouse and choose Use Presenter View. This is Presenter View. The first thing you'll notice is the timer that's started in the top left-hand side of the screen.
This is telling you how long you've spent on this slide. I can navigate through my slides by clicking the arrows to the right and the left directly underneath each slide. If this timer is bothering you, that is, how long it's taking you to present total, you can pause it. If you know what time your presentation has to end by, the current time is available for you on the top right hand side of the slide. On the right hand side of the screen, you can see the next slide that's coming up, and you can see any speaker notes that are occurring for the current slide that you're on.
In fact, you can click into here, and start adding your own speaker notes while you're presenting. If you find that you're in presenter mode and panicking a little bit, because the speaker notes are too small or too large, you can adjust the size on the fly by clicking the font size directly in Presenter View. You can also jump directly to a slide by coming down to the bottom of the screen, and scrolling back and forth from the left and the right. From here, you can click on any slide, and you'll go right to it.
At any time, if you'd rather not use Presenter Mode, you can click Use Slideshow, and you'll be brought back to it. I'm going to get back into Presenter View, because from here, if I do want to end my presentation at any time, I can also click End Show directly in the top left hand side. Finally, you can get a great quick visual overview of how far along you are in your presentation by this red bar across the screen. For example, if you look at the time on the right hand side of the screen, and you know when your presentation is ending, and you know when you need to be at the halfway point by, you can take a quick look up and see if this red line is halfway across the screen.
From there, you'll know whether you need to make up for that lost time, or if you need to add some more time and slow down just a little bit.
- Connecting PowerPoint to OneDrive
- Creating presentations from themes and templates
- Using slide masters
- Changing the layout or theme
- Adding pictures and objects
- Working with bullet points, text boxes, and tables
- Adding shapes, diagrams, and charts
- Incorporating video, audio, and animation
- Adding speaker notes and comments
- Running a slideshow
- Reusing and sharing PowerPoint presentations