In this video, staff instructor Jess Stratton shows users how to create a slide summary of thumbnail shortcuts that presenters can click on to navigate through a presentation.
- [Narrator] If your presentation is long and has a lot of logical categories that it can be divided into, you might be better creating off a Zoom Summary Slide, which is a great feature of Office 365 and PowerPoint. I'm going to click my mouse right at the very beginning of my presentation. I'll change the Insert Ribbon tab. I'll click the Zoom, and then I'll choose Summary Zoom. It shows me every slide in my presentation.
The first thing I need to do is place check marks next to the beginnings of every category that I'll be speaking about. For example, my title slide is certainly a summary. And here, I started the discussion about the Project Updates for Research and Development. If I come over here to Slide 6, this is where I'm going to start talking about Project Orange STEM, so that's a nice, natural, logical, new category. Here's where I start talking about the Drones of the Future, and of course, here is the charts and graphs section of my presentation.
I can see down at the bottom that I have five slides selected. And to make it a nice, tidy round number, I can select my closing slide. I'll click Insert, and it's created a new sectional slide for me that I can use while I'm presenting. Also notice, on the left hand side, it's divided up all my slides into these sections.
I can collapse each section if I just wanna work on one without being visually cluttered by all the other ones. I can change this a little bit so it looks more modern. I'll get rid of this Title Place Holder by hitting the delete key, and I'll also make the background black. I'll change this at the Design tab, Format Background, and change it to black.
I can also further refine the way these look. If I select once, right near the tiles, a new tab appears. The Zoom Tools, Format tab, the Zooms Styles area lets me change the way that the thumbnail placeholders look. This is very similar to the way an image works, although there's a few more options. You'll notice this Return to Zoom button that means that after each of these categories, I'm going to be brought back to this title slide.
I can also change the Zoom Border. For example, I can get rid of the outline on them completely. I can also hide the background of the slide. I can select each slide and format them all individually. For example, I can click Zoom Background, and make the background completely disappear. So all of these settings can be manually overridden on a thumbnail by thumbnail basis.
Let's do that one more time with the pie chart. Now, when we present, we can jump back and forth through these sections, let's see it in action. I'll click Slide Show, From Beginning. I can start with my title slide. It brings me in and I'll use the right arrow or mouse button to navigate through my slides. It will bring me back to the main screen once that section is complete.
Here's the next section. I can go through, and once each section is done, I'll be brought back. I could also do my presentation completely out of order if I wanted to. It also gives your audience a bit of a break, so they know what's coming up next, and they know how many more sections there are in the presentation. This isn't economical for shorter presentations or where you aren't doing a lot of talking. In the next video, I'll show you a Zoom technique that's great for short, quick presentations but for now, I'll hit the escape key to get back to my presentation, and if I decide I don't want this title slide, I can always just right click and delete it.
It's okay to leave these slides in sections. It won't hurt anything keeping them there, and it's still just as easy to work on my slides. I can still collapse them and continue to work on other sections.
- Getting started quickly with PowerPoint
- Creating new presentations
- Adding, removing, and rearranging slides
- Changing slide layouts
- Inserting and formatting images and shapes
- Adding animation and transitions
- Sharing and collaborating on presentations
- Delivering the presentation
- Saving themes and templates
- Exporting presentations as video, PDF, or JPEG files