In this video, staff instructor Jess Stratton shows users how to create easy-to-read diagrams from existing text, or using text placeholders to create SmartArt.
- [Instructor] PowerPoint can help you create all sorts of neat ways to show diagrams, flow charts, and can even help you add a picture to a diagram. It's called SmartArt and all the functionality you need is built right into PowerPoint. Let's get started building an executive list. I'll change to the Insert ribbon tab and click SmartArt. Here's where you can see a list of all the base types of SmartArt you want by category. The easiest way to decide what to choose is to know exactly what you're looking for.
I'm going to go right down to the picture list because I have some executives and I have their photos to go with them. You can click on one and get a preview of what is going to look like on the right hand side. I'll choose Alternating Picture Blocks and click OK. Now it's up to me to start building it. I'll start by putting in the text so I'll click right inside this placeholder and start typing. I'll keep going and you'll notice that the text is shrinking the more I add.
It will fit. Now let's add their pictures. I'll click right inside this picture icon and browse from a file. I'll do the same thing for Sharon and Jenny. These pictures don't line up exactly right. We can crop them within this shape. I'll select Devon's picture and change to the Picture Tools Format tab. I'll click Crop and now I can slide the photo around and drag the outer corners to make it fit within this square.
When I'm happy with it, I'll click Crop again. I can make the same minor adjustments to Sharon and Jenny. This looks great. Now we can change these colors. Select the entire SmartArt graphic and in the SmartArt Tools Design tab, I can choose to change the colors. I can also change the styles. For example, putting a bevel on it or a border.
I can also add more elements. For example, if there was a fourth executive I wanted to add at any time, I can change to the Design tab and on the left hand side, click Add Shape. I can also convert existing text to a SmartArt graphic at any time. Let's take a look at this really boring slide. It's just plain text. So at any time, I could change to the Design ribbon tab and click Design Ideas all the way on the right. This is going to invoke PowerPoint Designer and many times you'll notice now, it's just pulling up an existing SmartArt graphic.
For example, this one or this one. Even this is an existing SmartArt. I'm going to hit Control + Z on my keyboard to undo this and I'll close out of the Design Ideas tab. Because I wanna show you how you can convert boring text to a SmartArt graphic at any time. On the Home ribbon tab, hover your mouse over this icon and click Convert to SmartArt Graphic.
From here, you can choose from the suggested graphics, and you can hover your mouse over it to see what is going to look like. I'll choose Hierarchy List and just like before, I can click to change the colors, and change the style of it. That looks so much better.
- Getting started quickly with PowerPoint
- Creating new presentations
- Adding, removing, and rearranging slides
- Changing slide layouts
- Inserting and formatting images and shapes
- Adding animation and transitions
- Sharing and collaborating on presentations
- Delivering the presentation
- Saving themes and templates
- Exporting presentations as video, PDF, or JPEG files