In this video, staff instructor Jess Stratton shows users how to use Presenter view to deliver the presentation using special tools like the laser pen, highlighter, speaker notes, and more.
- [Instructor] It's finally time to present. Let's change to the Slideshow Ribbon tab. The first thing I'm going to do is uncheck plain narrations and used timings if they were checked, just in case I have some rehearsed timings, I don't want my slides to advance automatically. I also don't want it to play any sound that I've set up. Over here on the right is where I can choose my monitor. It defaults to automatic, and for the most part you'll be fine to leave it there, but if you do run into any technical difficulties, this should be the first place you should go, so that you can choose to manually override what type of monitor PowerPoint should be using.
I also want to make sure Use Presenter View has a check mark next to it. Presenter view is useful when I'm looking at my own monitor or laptop, and the audience has a much larger screen. But let's see it in action. On the slideshow ribbon tab, click from beginning, on the left hand side, or hit the F5 key on the keyboard to launch the slideshow. Now I can start my presentation. To navigate to the next slide, I can click the mouse or use the right arrow key. This isn't presenter view. This is a view that I can use by default if I only have one monitor, which I do for this course.
This is what your audience is seeing. But if I am presenting it to my audience this way with just one screen, I can hover my mouse on the bottom left hand side of the screen and some controls will appear. I can use a pen tool. I can jump around from slide to side. I can zoom in. And if I click the three dots, it's going to give me some more options. Now I went over these really quickly, because I'm going to show you them in detail in presenter view. I'm going to click show presenter view, which would have started automatically if I was using multiple monitors.
This is a special view just for you as the presenter. In the middle on the big screen is what the audience is currently looking at. On the top left hand side, is the elapsed time that I've spent on the presentation. On the right is the actual time. This is useful if I know what time my presentation needs to end by or if I have an allotted set of time to present. I can keep track of it right from here without having to keep glancing at a clock. On the right, I can see the next slide, which is very useful to know what's coming up when I'm presenting.
Any speaker notes that I set up with this particular slide is listed here. If I need to make the font a little bit bigger, I can click the button. On the bottom, I can see how many slides I have, what slide I'm on, and I can click on this to get a thumbnail view of all my slides so that I could jump to one out of order. On the left hand side, I have a pen and laser pointer tool. If I click it, I can choose. A laser pointer will allow me to point out certain aspects of the slide that I'm focusing on.
I'm not marking it up, but I can direct the audience where to look on the screen. The pen and highlighter tools will allow me to mark up my slides. For example, I can highlight this word. Seeing all slides is another way of letting me jump around to that thumbnail view. I can zoom into a slide if I need to show them something in detail. And I can use this button to quickly blank, or unblank the slide. I can hit this button if I want to talk to the audience and not have them distracted by what I'm looking at.
Right now, they're only looking at a blank screen. One more click, and the slide comes back. Clicking the three dots gives me some more choices, liking hiding presenter view. I can also click end show, or hit the escape key on my keyboard. It's up to me if I want to keep any inked annotations that I made, in this case the highlighter that I just did here. I'll choose to discard them. When I'm done, I'm brought right back to my presentation.
- Getting started quickly with PowerPoint
- Creating new presentations
- Adding, removing, and rearranging slides
- Changing slide layouts
- Inserting and formatting images and shapes
- Adding animation and transitions
- Sharing and collaborating on presentations
- Delivering the presentation
- Saving themes and templates
- Exporting presentations as video, PDF, or JPEG files