Join Jess Stratton for an in-depth discussion in this video Touring the PowerPoint interface, part of PowerPoint for Mac 2016 Essential Training.
- Before I even begin talking about slides and content, let's go through the interface of Microsoft PowerPoint 2016 for Mac, so that you can become familiar with the terminology and you'll know where to find the right tools that you need. Starting at the very top, we have the file menu. Here's where you can set PowerPoint preferences, quit PowerPoint, you can do file operations, insert items, and work with tools, such as spelling. Directly underneath that, you have the quick access bar.
Here's where you can undo and redo operations, and you can also save your file quickly. In the middle of the screen is the name of the current presentation that you're working on. Far over on the right hand side from this, this is the find and replace screen. You can search for text quickly, and you can also click the triangle next to the magnifying glass. You can do an advanced find, or you can also do a replace. Replace is useful if you've found that you've accidentally misspelled a word throughout your entire presentation.
You can search for that occurrence of the misspelled word, and replace all with the correct word. Directly under that is the ribbon tab. The ribbon is a very familiar interface of Microsoft. It's a tabbed interface that gives you all the tools that you need. They're all categorized. The home ribbon tab contains everything that you'll need most frequently. After that, you can go to each tab based on what you're trying to do.
For example, the insert tab is where you can insert design elements. The design tab is where you can work on the way that your slides work. And we'll go into these in great detail during the course. Far over on the right hand side of the ribbon tab is where you can send feedback to Microsoft. You can tell them what you like about Microsoft PowerPoint, and you can tell them what can be better. They take it seriously, so if there's something you're looking for that you don't see, be sure to let them know. If you find that you'd like some more room on your screen, or maybe you're thinking that the ribbon is a little bit too busy for you on the screen, you can hide it at anytime by clicking this triangle in the very right hand side of the screen.
It's going to give you some more room to work with. At any time, you can still access the ribbon by clicking on a tab. At any time, you can toggle the ribbon on or off with this triangle. Let's move way down to the bottom left hand side of the screen. This is the status bar, and I'm going to be going over how to use the status bar in another video. On the left hand side, we have the slide navigator. Here's where I can scroll with my mouse, and go through every slide.
If I click on the slide, it takes me to it on the right hand side. This is where I can see the contents in detail, of every slide that I'm working on. So now that you know how to navigate through PowerPoint, let's go over a few more things that you can change and navigate through, and then we're going to be building this very presentation that you're looking at. Right from scratch.
- Connecting PowerPoint to OneDrive
- Creating presentations from themes and templates
- Using slide masters
- Changing the layout or theme
- Adding pictures and objects
- Working with bullet points, text boxes, and tables
- Adding shapes, diagrams, and charts
- Incorporating video, audio, and animation
- Adding speaker notes and comments
- Running a slideshow
- Reusing and sharing PowerPoint presentations