In this video, staff instructor Jess Stratton shows users how to share the presentation to collaborate in real time, and how to add comments to other users or chat threads.
- [Narrator] You can share this PowerPoint presentation with coworkers and friends so that the other person can edit it and collaborate on it with you. A prerequisite to make that happen is that the file has to be saved on OneDrive versus locally on your PC. If it's on OneDrive, it can be shared with somebody else. I can see here at the top of the screen that this file is saved to OneDrive. So, I'll go ahead and click share on the top right-hand side of the screen. In the share dialogue, I'm first going to click anyone with the link can edit.
This is going to allow me to choose what happens if somebody gets a hold of this link. It defaults to anyone, but you can also set it for people in your organization, such as anybody at Red 30. I can also have the link work with people who have existing access to the document, or specific people. I can decide if I want the link to make the file read-only or editable. If I only want people to be able to view it and not make any changes, I can uncheck this.
I will, however, leave it checked off. And finally, I can set an expiration date on the link, meaning once that date comes and goes the link will be invalid. I'll choose specific people this time. I'll click apply, and now I'm going to choose to send the link to Jenny. I can choose to add a message and I can add more people if I want to. When you're done, click send. The link has been sent, and Jenny will get that link in her email.
I'll close out of this and I can keep working as normal. When Jenny starts to edit the file with me, I'll be notified in the top right-hand side of the screen. In fact, I can see that she's editing it because she has a new icon and I can even see where she is in the presentation. Jenny and I can start chatting. I can open up this chat bubble and we can talk to each other. Chatting is great when you're working simultaneously and collaborating at the same time on this.
If we weren't, however, I knew she was coming in and editing it every so often but not at the same time, I can leave her comments. Change to the review tab, go over to your slide, and click new comment. I can leave a comment. Any responses that come in will be updated and I can see them right here. Something else that you might want to do is markup a slide. You can do that on the review tab by choosing start inking.
It allows you to add ink annotations and free-hand pen and highlighters. I'll click start inking and I can choose from all these pen types, colors, and thickness levels, and I can choose on the left-hand side between a pen and a highlighter. For example, I can choose the red color and start drawing directly on this slide and I can use a highlighter to highlight text. At any time I can click stop inking and I can hide all this markup at any time by changing to the review tab and clicking hide ink.
I can also close out of the comment pane at any time by clicking the x, and I can hide the chat bubbles by clicking show comments and then unchecking show markup.
- Getting started quickly with PowerPoint
- Creating new presentations
- Adding, removing, and rearranging slides
- Changing slide layouts
- Inserting and formatting images and shapes
- Adding animation and transitions
- Sharing and collaborating on presentations
- Delivering the presentation
- Saving themes and templates
- Exporting presentations as video, PDF, or JPEG files