Before starting to crafting a presentation in Microsoft PowerPoint, you need to think about what the purpose of the presentation is. Setting goals can help you create a streamlined presentation.
- [Instructor] A lot of you are probably expecting that we're going to jump right in and start clicking buttons. But I want to take a moment to really address a concern that I have about most people when they prepare their presentations. They rushed to get to the finish line because they're so concerned about getting the presentation built. Maybe it's a looming deadline, or just a slight concern about using the software. They really want to maximize their time in an application like PowerPoint. What happens is they don't actually get a solid presentation. After all, if you're an architect, you wouldn't start striking ground and digging the foundation until the blueprint was complete. And you really wouldn't start putting up the walls until you knew how many stories you were going to have. So it's important to have a cohesive plan. After all, as you build your outline, you'll notice that it's going to have a great impact on all sorts of things. It'll drive how many images you need, what type of theme or template are you going to use to really give your presentation style? And what's the overall duration? What I typically see is that people build in a vacuum and when they do, that's when they tend to fail. The best thing in the world is to have a solid outline that you've reviewed multiple times and that you feel comfortable with. But before you do that, you really need to start off with a mission statement. For today, I'm going to be putting together a simple presentation that covers project management essentials. I have identified an executive summary of the three primary points that I'm going to cover. I want to make sure that people understand how project management can assist them with things like budgets and schedules. How can they make sure that they're measuring profitability and learn some practical techniques that they can use in their business. In the example I've given you, I've set a reasonable goal that can be accomplished by having three key primary takeaway points. I could build a presentation around this. So the next time before you jump in and launch PowerPoint, or even open up Microsoft Word to build your outline, think about what you want to say and how you want the audience to feel. After all, the goal of an effective presentation is that people leave knowing something and are motivated to make a change in their behavior.
This course was created and produced by Rich Harrington.