In this video, staff instructor Jess Stratton shows users how to use the special Rehearse feature of PowerPoint, which allows you to see the current elapsed time of your presentation and how much time you spend on each slide.
- [Instructor] When you're creating a presentation, you should always know how much time you have to present, so while you're creating it, this should always be in the back of your mind. It's one thing to see your show onscreen. And it's another thing completely to speak your presentation out loud. Because of this, you can and should rehearse the timing of your presentation. PowerPoint lets you do this with something called rehearse timings. I'll change to the slideshow ribbon tab, and click rehearse timings. It's going to immediately launch the slideshow.
From here, you can start talking about the presentation. Start talking exactly as you would if you were giving the show to the audience. To navigate to the next slide, use the right arrow on your keyboard or click with the mouse. I can go through and talk about what I'm going to talk about, for example, the R&D project updates. I'll talk about this slide and then I'll go through and talk about the next one. If I need a break, I can click the pause button on the top left-hand side of the screen.
This is good if I need to collect myself or change the way I present in some way. The two numbers at the top mean different things. The number all the way to the right is the current elapsed time of my entire presentation. The number on the left is how much time I've spent on this particular slide. I can click resume recording in the middle of the screen. The timings will continue and I can exit out of the presentation at any time by hitting the Escape key on the keyboard. It will tell me how long the time was for my slideshow and it's going to ask if I wanna save the new slide timings.
I'll say yes. Now that I've saved these timings, a benefit of this is that I can go in whenever I want and look at them. In the view ribbon tab, I'll click slide sorter. From here, down at the bottom, I can see the elapsed time that I spent on each slide. This is useful because if I'm noticing that I'm spending too much time on one particular slide, I may need to break it up into multiple slides. Alternatively, if one slide is just too short, it may be making the pace of my presentation awkward and I don't need it.
Every time you go through and rehearse timings, you'll have it put the new times right here. Eventually, you'll find that your presentation is going fluidly and the timing is just perfect. To get back to the regular way that we've been looking at our slides all this time, click normal on the left-hand side of the view ribbon tab.
- Getting started quickly with PowerPoint
- Creating new presentations
- Adding, removing, and rearranging slides
- Changing slide layouts
- Inserting and formatting images and shapes
- Adding animation and transitions
- Sharing and collaborating on presentations
- Delivering the presentation
- Saving themes and templates
- Exporting presentations as video, PDF, or JPEG files