Join David Rivers for an in-depth discussion in this video Rearranging slides, part of PowerPoint 2007 Essential Training.
- [Narrator] All right, now once you've created your presentation and you've started to add slides to your presentation, they start to pile up, and you can see down the left hand side here on the slides tab we've got the thumbnail representations of our slides. Once you start to create a number of slides, well you may need to reorder them, and the best way to do that is from the slide sorter view. Now, if you skip to this lesson you won't have the same number of slides that we do, so you'll need to go to your Office button, click open, and from here navigate to your Lesson2 folder of your exercise files to find ECP2, right here.
You can open that one up, all right, that takes you to this screen, and we're on slide number two here, this is where we left off in the previous lesson where we inserted our new slide. Well, what if we want to rearrange these, in other words, change the order? There's a couple of different ways to get to the slide sorter view. You can do it down here from the bottom of your screen, the slide sorter button is the second one of your view buttons. Or, you can come up to the view tab on the ribbon here and select slide sorter from this group called presentation views. So here we have now just thumbnail representations, not an ideal view for working on our slides, but for rearranging them, yes.
So let's say that these two slides need to be reversed, three and four. We can click on slide three and just drag it to the other side of slide four. You'll see a little line appear in between the slides, when you release, you've just rearranged your slides. If these two need to be rearranged, no problem, click and drag, move this one back, and when you see that line appear between slides, you know it's safe to let go. Move this one up, and it's just clicking and dragging until you get the right order of your slides.
Now, when you switch back to the normal view, you'll see them rearranged here on the left hand side of your screen in what I like to call the navigation pane. So, one option is to do it from the slide sorter view, but you can also do it from here, clicking and dragging a slide and moving it down until you see the horizontal line appear in between slides and letting go will also rearrange your slides for you. Now, if you've got many, many slides, obviously it's best to go to the slide sorter view where you can see them all at a glance. Here we can only see a portion of our slides, so it's a little more difficult to work with when you've got a large number of slides.
I'm going to move this one back up to the second spot, I'm going to move Food Products back up here to after the second slide, and that's probably a good spot to leave things, there. I'm going to click on the first slide to move back to the top, and now I've got my presentation in the right order. Now, when you start making a lot of changes by adding slides and rearranging them and so on, you'll need to know how to save your changes, and that's what we're going to look at next.
Skill Level Beginner
Q: In PowerPoint 2003 and earlier, I was able to set my spacing before and after a line by percentage. Now, in PowerPoint 2007, I can only change the spacing by point size. Setting a percentage of the font size for the spacing between paragraphs was ideal - if the font size changed the paragraph spacing changed with it. Is there a workaround that lets me size the before/after paragraph spacing by percentage?
A: This is a common complaint for PowerPoint users who were used to using the “lines” option for before and after spacing.
Unfortunately, there is no workaround to achieve the functionality that was available in PowerPoint 2003, and it has not even been rectified in PowerPoint 2010 (despite all the complaints). The only thing that comes close is to change the before and after settings to zero and use the Multiple option for line spacing, and then set it to the desired number of lines (e.g. 1.5). Because text is automatically sized to a best fit, most paragraphs will appear on a single line, with the selected line spacing figure in lines showing between the paragraphs. You may need to play with this one to get the right number for your scenario.
1. Getting Started with PowerPoint
2. Creating and Saving Presentations
3. Printing Presentations
4. Designing Presentations
5. Working with Text
6. Proofing Your Content
7. Working with Pictures and Multimedia
8. Working with Tables and Charts
9. Viewing Presentations
10. Sharing Your Presentations
11. Customizing Your Work Environment
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