Join Richard Harrington for an in-depth discussion in this video Prepping a video file with Windows Media Encoder, part of PowerPoint: Using Photos and Video Effectively for Great Presentations.
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If you don't want to purchase QuickTime Player Pro, there is a piece of software available from Microsoft called Windows Media Encoder. It hasn't been updated for several years, but it may work with your operating system. You'll find it listed on Microsoft's website with a simple search. Once you've installed it, just find it in your programs list. And there's Windows Media Encoder. What you'll want to do is choose to Convert a File. Once you click this, you simply need to now browse and find the movie. You may need to choose to see all files to make this a bit easier.
And then, select the file you want to convert. Once it's done, you'll note it targets the same destination. It's added the extension dash one after the file name so the original can't be overwritten. Clicking next will give you the option to choose how you want this to play back. Is this for computer playback, or off of a CD or DVD? These other options, like Streaming, is going to be a lot smaller and heavily compressed, so I generally choose Computer Playback. Clicking Next allows me to set the quality. In this case, HD video with five megabits per second of data is a nice high data rate that'll play back well in PowerPoint, but still be smooth.
Looks good, so I click Next, give it any additional information if you want to, and when ready, click Finish. It now loads the file and encodes it, and it's taking two passes of information to optimize the file size. The first is an analysis pass and the second is the compression pass. When you're done, you can close that. If you want to store the session you can save it, and that's just the instructions, but the new file is already saved.
Now inside of PowerPoint, you can simply insert that new movie. Navigating to the folder where I stored it, you'll find the new option there. And I can click Insert to add it to the slide. There it is, at a nice high definition data rate. And this time lapse movie plays back quite smoothly. This is a well optimized file that should play back smoothly during the presentation. If you want to check that, simply take the presentation full screen and then click to play your movie. You see here it runs quite nicely, and that's the benefit of optimizing your media in advance.
- Working with photos
- Using the Photo Browser
- Adjusting images in PowerPoint
- Cropping and masking
- Building a slideshow
- Inserting video
- Prepping images and video for PowerPoint