Skill Level Appropriate for all
- [Narrator] My name is Jess Stratton and welcome to PowerPoint tips weekly. Outline view in PowerPoint is a great way to edit the text in your slides without worrying about the visual clutter of images. To get in to outline view, click the view ribbon tab in PowerPoint and choose outline view on the left hand side. You'll be brought to a visual overview of your slide. While you can still see and work with the slide on the right hand side, sometimes it's much easier to see the text and work with it directly. In fact if I scroll down, you can see entire paragraphs of text.
You can even edit it in place right from here. I'll scroll all the way to the bottom. You can even work on your presentation by adding new slides. I'll click my cursor to the very end of the presentation. If I hit the enter key on my keyboard, a new slide is created and I can add a title. I can hit the enter key again and this time, I'll hit the tab key. Now it becomes a subheading of that slide.
While it is great to be able to edit slides this way, you can create you entire presentation from an outline that you already have in Microsoft Word. Let's open up Word. I have a document here that I've been working on. This is a great way to brain dump your ideas in a Word document, turn it in to an outline, and import it into PowerPoint. Here's where I've been typing my ideas for my presentation. Some of these are going to be headings. Some of these, I'd like to be in my slides as subheadings and bullet points. The key is to turn it in to an outline first in Microsoft Word.
Like PowerPoint, Word also has an outline view. In Word, change to the view ribbon tab. On the left hand side, click outline. Here's where I can see my entire document as bulleted points. Like any outline, you can promote some items and demote other items. Once you create a level format, that's what PowerPoint uses to create the slides. Anything that's a level one element, PowerPoint is going to include as a heading on a slide.
The land and hotel employee guide is going to be my title slide. At the very top, where it says body text, I'm going to change this to level one. The easiest way to do this is to go through and set all of your level one items first. That is, items that you want on a brand new slide. The story behind Landon Hotel, I'm also going to include on a new slide. So I'll click my cursor right at the beginning, select body text, and change that to level one also.
My employee definitions, these can be level ones. And I'll also set my level ones for exempt and nonexempt. In previous versions of Microsoft Office, it was okay to leave these as is and PowerPoint would be able to figure out the slide elements. However, in the newer versions of PowerPoint and Word, we need to take these items and designate them as level two in order for PowerPoint to be able to correctly place them.
But I can highlight these items together. Now I can set them as level two. I'll take my employee definitions and set them. And finally, my exempt definitions and non exempt definitions. You can go back to edit your document at any time by clicking close outline view. This is going to take me back to the document so that I can work on it. I can also jump around from place to place on the left hand side in this navigation pane.
You'll notice that anything that's defined as a level one has been given the style, heading one. All of my other items have been given the style heading two. Let's save this and we'll import it into PowerPoint. I'll click file, save as, and save it to the desktop so I can find it easily. I'll call it outline and click save. Now let's close out of it and open up a new presentation in PowerPoint. In PowerPoint, I'll select file, new, and choose a blank presentation.
On the home ribbon tab, click the down arrow next to new slide. From here, near the bottom, I'm going to select slides from outline. It's going to bring me to a browse dialog box. Here I'll browse to the outline that we just created in Word. I'll select insert and here I can see the PowerPoint has beautifully aligned everything and created a presentation to start with based on that outline.
All the bullet points are in the right place and all my text is in the right place. Everything is ready to go. At any time, I can change the theme. I can change the slide layout. I can even insert new slides, move them around, and add images. But this is a great way to get started. This is a very easy way to work with text, get you presentation skeleton outline all done, and then add the visuals.