Skill Level Appropriate for all
- [Instructor] One thing that people ask about a lot in PowerPoint is how to animate individual parts of a graph or a chart separately. The tools for this are pretty easy if you know where to look. So, that's what we're covering in this week's PowerPoint Tips. So, here on this slide I have a graph and I want to apply an animated build to it. So, I'll need to select the graph. I can just click anywhere on that graph. Then I'll go to the animations ribbon and then I can choose one of these animated builds to apply. I could even open up this panel for more options, but I just want to apply the fly in animation.
Now, before I do that I want you to pay attention to the graph here on the slide because when I apply this animation we will see a preview and we get to see how this graph will animate onto the slide. So, I'll do that now, and it animates onto the slide, but the whole graph animates at the same time. I want to see how we can make it so the different parts of the graph animate separately. So, what I'll need to do is, again, make sure the graph is selected. So, click anywhere on the graph. Still here in the animations ribbon I want to go to this menu labeled effect options, and we'll see different options here depending on which animated build you chose.
Because I chose fly in there are a bunch of options for direction, but we don't care about that. What we're interested in for now are these options in this section labeled sequence. So, by default, the graph is set to build in as one object, but if I choose to have a build in by category we'll see something different. So, again, we're going to get another one of those previews, so let's see what happens. Now I see each section of the graph will build in separately and this is going to work a little bit differently depending on the object that you're animating.
So, for example, I could go over to this slide where I have a smart art object with an organization chart. So, first, I'll apply an animated build to it. I'll select that org chart. Then I'll apply the fly in animation. You'll see it animates in all together, but if I select it and go to effect options down to this sequence section you'll see I have a bunch of options here, but they're different from what I had on the graph. By default, once again, it builds in as one object, but maybe I want to see the different levels of this organization chart.
I could select one of these options and I can see those different sections up here one by one. So, to finish up I want to see how you can change the order of the animations on these different parts of these objects. Let's go back to the graph, and once again, I want to select the graph and in another PowerPoint Tips movie I introduced the animation pane, which you can find here in the animations ribbon. Just hit this button that says animation pane and it opens this panel over here on the right side and so in a lot of cases the animation pane will help you set timing, which would help us here as well.
I can hit this little double arrow underneath where the chart is listed and I can see there's actually a build listed for each of the different pieces of this graph. So, I can use this to set the timing, but in this case you cannot change the order of the objects in a graph using the animation pane. Instead, the order of objects in a graph are defined by the order of the data sets used to build that graph. So, to change the build order of the sections in a graph you actually need to go back and edit the data.
So, before we do that let's take another look at the preview of these builds so we know what we want to change. Here in the animations ribbon I can actually just hit this preview button and I can see it all build in. The first data set is volunteers and the last one is consultants. So, let's see that again. Volunteers comes in first. Consultants comes in last. So, that's the order I want to change. I want to swap those. So, I'm actually going to have to edit the data of this graph. So, when you have a graph selected you should see the chart tools section will appear in the ribbons.
So, I want to go to chart tools to the design ribbon and I want to hit edit data and this opens up what looks like a really small Excel spreadsheet, but this is the actual data that was used to build this graph. So, it's really going to be different depending on your data and what type of graph you have, but in my case I'm just going to do a couple cut and paste actions to swap this data around. So, I want volunteers at the end. So, let me just cut that and paste it down here. Let's move up consultants with a cut and paste and then we'll just sort of close this gap, cut and paste volunteers right there.
So, I've made that change and these changes save automatically so now I can just close this window and you can see my graph has changed and in fact, if I go back to the animations ribbon and I do that preview again, now we're going to see consultants comes in first and volunteers comes in last. So, I was able to change the order by editing the data that was used to build this graph, but of course, it also affects the look of the graph. So, depending on your graph and your data, you'll need to do some extra tweaking. So, you can see setting the different sections of a graph or a chart to animate separately is pretty easy, but if you need to change the order of those data sets it takes a little bit more work.
And that does it for this weeks PowerPoint Tips. We'll see you next time.
Q: Why can't I earn a Certificate of Completion for this course?
A: We publish a new tutorial or tutorials for this course on a regular basis. We are unable to offer a Certificate of Completion because it is an ever-evolving course that is not designed to be completed. Check back often for new movies.