Join David Rivers for an in-depth discussion in this video Navigating a presentation, part of PowerPoint 2007 Essential Training.
- So far, we've learned about the user interface and we've changed it up a little bit by working with various views. Now it's time to understand how you get around your presentation. As you're working on slides in a presentation, how do you move through those slides? There are a number of different ways to do that. Before you can, though, you need to have this presentation open on your screen, so if you don't, go to your Office button, click open, and navigate to the lesson one folder of your exercise files. There it is, introducing ECP. You'll give it a click before you click the open button down here.
With this presentation open on our screen, you can see by default in our normal view, here, we've got our slides and outline tabs over here in what I like to call the navigation pane. That's one way for us to maneuver through the various slides in our presentation. With the slides tab selected, I can move to slide two by simply clicking it here on the slides tab. Slide three, slide four, and so on. If I'm working in the outline tab, and this is ideal for getting the content into a presentation, I can simply click on any of the content here to move to that slide.
I'm going to switch back now to the slides tab where I've got a thumbnail representation of each of the slides in my presentation. I've got a scroll bar here if I need it to scroll up through the slides and right there at the top, slide number one, I'm going to give it a click to move back to the top. On the right hand side of your screen, you've also got a scroll bar, and the scroll bar has buttons at the top and at the bottom. As I click the scroll bar buttons, you can see, clicking the one at the bottom, I'm moving down one slide at a time each time I click that button.
I can move up the same way. Even faster is to take the scroll bar button and just slide it up and down along the scroll bar and you can see it tells me which slide I'm at, so if I was to let go here, I would be at slide two of eight. Just below the scroll bar I've also got these navigation buttons that will take me from slide to slide. Next slide, the two arrows pointing up. Previous slide, all the way up to the top if I want. That's using the screen and the user interface, but you've also got a number of other shortcuts if you prefer to use the keyboard.
For example, hitting your page down key on the keyboard, each time you hit that, will move you down a slide at a time. Page up moves you a slide up at a time. To move right to the end of your presentation, for example, if you wanted to continue working with a presentation by adding some more slides, hold down the control key on your keyboard and hit the end key, control end takes you to the last slide. Conversely, taking you to the very top of your presentation, control home on the keyboard, will take you to slide number one of your presentation.
If you've got a mouse that has a wheel on it, also known as a wheel mouse, you can use that to move down through the various slides and up through the slides in a presentation. Lots of ways to navigate through a presentation itself. Now that you've got a full understanding of the user interface, some of the keyboard shortcuts and the mouse, et cetera, it's time to move on now to creating and saving your presentations.
Skill Level Beginner
Q: In PowerPoint 2003 and earlier, I was able to set my spacing before and after a line by percentage. Now, in PowerPoint 2007, I can only change the spacing by point size. Setting a percentage of the font size for the spacing between paragraphs was ideal - if the font size changed the paragraph spacing changed with it. Is there a workaround that lets me size the before/after paragraph spacing by percentage?
A: This is a common complaint for PowerPoint users who were used to using the “lines” option for before and after spacing.
Unfortunately, there is no workaround to achieve the functionality that was available in PowerPoint 2003, and it has not even been rectified in PowerPoint 2010 (despite all the complaints). The only thing that comes close is to change the before and after settings to zero and use the Multiple option for line spacing, and then set it to the desired number of lines (e.g. 1.5). Because text is automatically sized to a best fit, most paragraphs will appear on a single line, with the selected line spacing figure in lines showing between the paragraphs. You may need to play with this one to get the right number for your scenario.
PowerPoint 2007: Audio and Videowith Alicia Katz Pollock3h 32m Intermediate
Creative Inspirations: Duarte Design, Presentation Design Studiowith Nancy Duarte51m 3s Appropriate for all
1. Getting Started with PowerPoint
2. Creating and Saving Presentations
3. Printing Presentations
4. Designing Presentations
5. Working with Text
6. Proofing Your Content
7. Working with Pictures and Multimedia
8. Working with Tables and Charts
9. Viewing Presentations
10. Sharing Your Presentations
11. Customizing Your Work Environment
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