Opening a PowerPoint file in Keynote or opening a Keynote file in PowerPoint are both pretty easy. But it's important to look out for possible issues from the conversion process. This video will explore the workflow for moving files between PowerPoint and Keynote and checking for problems.
- [Instructor] In this week's PowerPoint tips, we're going to look at the workflow for moving presentation files between Keynote and PowerPoint. The process is pretty easy, but the trick is to look closely and double-check for any conversion errors. Of course, Keynote only runs on the Mac, so we'll be working on a Mac here. And I'll start with a presentation that was built in Keynote. I've got a file right here, so I'll double-click on that to open it up. So this is a Keynote presentation that was built in Keynote. I want to start by playing a bit of this presentation, so we get an idea of what it looks like.
So I'll select the first slide, I'll hit play, and I just want you to see what we've got here. I've got my first slide, it's got a text build. Then it will do the dissolve transition to the next slide. There's a text build here. And then it will do that same dissolve transition to the next slide, and so on. Okay, I think that's good enough for now. I'm just going to hit the escape key. So, what do we do when we want to get this presentation into PowerPoint? Well, Keynote has a conversion feature built in.
All I need to do is go to the file menu, to export to, and then choose PowerPoint. I want to make sure that the PowerPoint tab is selected, and generally you don't have to do anything else here, but if you take a look under advanced options, you do have the option to save this for an older version of PowerPoint. But, again, I'm not going to change anything, I'll just hit next. It's going to save on the desktop, so I'll leave that location alone. I'll leave the file name alone as well.
I could change either of these if I wanted to, but for now, I'll just hit export. And it exports that file for me. So now I have a PowerPoint version of this presentation. And if I quit Keynote, I can see that file here on the desktop. So, let's open that up in PowerPoint, since it is a PowerPoint file, all I need to do is double-click on it, and if I have PowerPoint installed on my computer, it will open up right here in PowerPoint. Now, of course, you could move this file over to a Windows computer, and open it up in PowerPoint for Windows, but we're just going to stick with the Mac for now.
So this is what you should expect to see. It opens up in PowerPoint, just like any other PowerPoint presentation file. But I really recommend you play through the presentation, and make sure that everything looks right. It is possible that some features in your presentation will not convert perfectly. And I can actually give you an example right here. Let's play this presentation here, in PowerPoint. So I'll go to the slideshow ribbon, and I'll choose play from start. And this looks familiar, 'cause we saw it a moment ago in Keynote.
I've got my first slide, there's a text build, and then I'll click to go to the next slide, but that transition looked kind of weird. We'll see it again when we transition to the next slide. That does not look like the dissolve that I had over in Keynote. So this is probably not what you would expect, but it actually is normal. Some features do not translate over perfectly. So, in this case, here's what I want to do, I'm going to exit the presentation, just by hitting the escape key, and I want to select slide number three, and I want to go to the transitions ribbon, which is where you control transitions for your slides here in PowerPoint.
And you can see that this does, in fact, have the dissolve transition applied to it. But the transition that has the name, dissolve, here in PowerPoint, simply looks different from the transition called, dissolve, in Keynote. Now, in this case, what I can do, is simply switch this to a different transition. I'm going to open up the transitions gallery here, and what I'm looking for is a transition called, fade. This looks almost exactly like the transition called, dissolve, over in Keynote.
So, I will apply that to this slide, and I'll apply that to the next slide as well. So, again, I'll select that slide, open up this transitions browser, choose the fade transition. Now let's see what this presentation looks like. I'll go to the slideshow ribbon, play it from the start. Again, our familiar starting point, first slide with a text build. And then we go to the next slide. And it's doing the fade transition, which looks like the dissolve transition over in Keynote.
So, I was able to address this specific issue. But that's just one specific example. There are other issues that could pop up. And my best advice is simply to double-check every slide, and every build animation, for any presentation that you convert, and make any necessary fixes. Okay, so let's quit PowerPoint, and I don't need to save this file. So, we can go from Keynote to PowerPoint, but what about the other direction? Well, that's actually a little bit easier.
You can simply open a PowerPoint file directly in Keynote. So, here I have a PowerPoint file, this was created in PowerPoint, and if I were to double-click on it, it would simply open in PowerPoint. So, instead, what I'm going to do, is right-click on it, go to open with, and as long as you have Keynote installed on your computer, you'll see that option here. So, I'll choose that, and it will open up this PowerPoint file in Keynote. But you need to keep an eye out for something. Sometimes you will see warnings, like this warning right here: this presentation has missing fonts.
I'll click on show, and I get more details. You may see different warnings, and be aware that that warning does fade off of the screen pretty quickly, so it's a good idea to click it when it appears, and then address whatever warnings are on this particular presentation. So, I'm looking at font warnings. It's telling me that I do not have this font available here in Keynote. So, generally what I would do is, open up this menu here, and replace that font with something else. Let's just go with Arial. So, anything that would have appeared in this font that's not available in Keynote, will simply appear as Arial.
Then I'll hit replace fonts, and I can see it does change my presentation a little bit, so I might want to go through the presentation and double-check. And, in fact, just like we saw over in the other direction, it's a very good idea to play through the presentation, all the way through, and check every slide for any problems that might have popped up in the conversion. And, with that, you should be able to get a PowerPoint presentation into Keynote, and a Keynote presentation into PowerPoint. And that does it for this week's PowerPoint tips. We'll see ya next time.