In this video, author Megan Hoffman demonstrates methods for manipulating graphical elements. You'll practice applying styles, borders, and effects. You’ll learn to size and position a graphic, change the stacking order, align graphics, and add hyperlinks. Master these MOS objectives as a part of your prep for the MOS PowerPoint 2010 exam.
- [Instructor] In this video you'll learn to manipulate graphical elements. For the MOS exam you'll need to know how to apply styles, borders, and effects. Size and position a graphic. Change the stacking order. Align graphics, and add hyperlinks. I've tagged each with a MOS icon because they're all likely to be on the MOS exam. I've opened 04_01 Hotel from the exercise folder. In this lesson we'll be working with pictures, so I'll start by selecting slide 12.
The first objective is to apply styles, borders, and effects. I'll select the picture of the guard, and you'll notice that the Picture Tools ribbon displays at the top of the screen. I'll click the Format tab under Picture Tools, and you'll see all of the options we have for working with pictures. To apply a style, we'll use the Picture Styles area of the ribbon. I can mouse over the various options to see these apply down below, or I can click the more arrow to display the full gallery of options.
In a MOS exam setting, a common task would be to apply the simple frame white style. I'll locate that style and click on simple frame white to apply. I still have the image of the guard selected. I'll click the Picture Border drop down and notice the various choices. I can set a color, I can set a weight, I can set dashes. I have various options to choose from. For this one I want to set the weight to six points. To work with effects, we'll click on the Picture Effects drop down.
Notice there are several presets and then there are individual options below that I can choose from. As you hover over a specific effect, you get to see what it looks like because of live preview. This is a nice feature within PowerPoint. I'll go ahead and click back on the slide to keep the original style that I had. It's good to note that you can also right click a picture and choose the Format Picture option to work with even more options and settings. You'll wanna get familiar with this box and click all of the tabs down the left side just to see the variety of choices that you have.
Most options are on the ribbon, but the bottom line is if you're tasked with applying something that you can't find on the ribbon, it's always good to know that you can right click an object, come into Format Picture, and take a look at all of the options here. I'll go ahead and close the box. The second objective in this section is to size and position a graphic. Because the guard image is already selected, I can go ahead and resize it. You can always resize by dragging. If I position my mouse over one of the handles or the dots around the image, I can click and drag to change the size.
It's always good to drag diagonally so that you keep the proportion of a picture. If you're asked to apply a specific height or width, you can do this from the ribbon. In this example, I'm tasked with applying a four inch height. I have the image selected. So from the format tab I'll look for the Size area of the ribbon. I'll click in the height box, type the number four, and press enter, and you can see that the picture's been resized. If you're asked to scale a picture, which would be setting this to let's say 80% of its original size, that's not something you see immediately on the ribbon.
So remember the dialogue box launchers. Within the Size group of the ribbon, there's a dialogue box launcher, or a more button in the lower right hand corner. I'll click on this arrow where I can start to see more options. I could have also gotten here by right clicking on the picture and choosing Format Picture and then coming into the Size area at the left. You can see that the scaling is currently set to 112% but I could alter this to something different, like 80 if I was instructed.
In this example I'll leave it as is and go ahead an close the box. I can also rotate a picture. With the picture selected we see a green rotate handle just above it. I can mouse over the rotate handle and just drag with my mouse. You can see I'm rotating the picture. If you need to get more specific, maybe you're given a specific rotation setting. Again you can right click the picture, choose Format Picture, choose the Size tab, and edit the rotation option.
I can see rotation is currently set to 46%. I'll go ahead and set this to zero, and then click close at the bottom of the box. So I've looked at sizing, but next let's look at positioning. I can reposition an image or move the image just by dragging it. I place my mouse in the middle of the image and I use the four headed arrow to drag it left or right. I can also use the arrows on my keyboard to position an image. If you're given specific positioning settings to apply, it's good to know that you can right click the picture, choose Format Picture, choose the Position tab, and then enter the particular settings that you're given.
I'll go ahead and close the box. So as a rule, it's a really good idea to right click pictures, go to Format Picture, and spend some time getting familiar with that box. You can see there are several things within there that we don't actually find on the ribbon. Next let's take a look at grid lines and guides. I'll click the view tab, and note the Show area of the ribbon. I'll start by turning on guides. I'll click the Guides check box and notice now that I see a vertical and a horizontal line across the screen to help me align the objects on the screen.
It's easy for me now to drag the image of the guard so that the top portion of it aligns with the guide. If I need to do something more specific than that, I can turn off guides by un checking the box, and check the box for grid lines. Now you see I get lines every one inch across the slide. This makes it a lot easier to align things throughout the slide. If I want to adjust the settings for grid lines or guides, I can right click in the blank area of the slide and click on Grids and Guides.
From here I can set the spacing or set various options as I'm directed. I'll go ahead and cancel for now. The third objective in this section is to change the stacking order. It's good to understand the stacking order relative to the objects or pictures that you have on the screen. For example, if I drag the guard on top of the phone booth, or at least so they overlap a bit, you can see that one is on top of the other. This is determined by the order in which they were inserted onto the slide. The first object inserted is always in the background, and additional objects will be on top in the order that they've been inserted.
To show this, I'll go ahead and insert another picture. I'll click Insert, I'll click Picture, I'll choose the 04_01 sculpture image. You can see it's inserted into the slide and right now it's rather large so it's hard to see the stacking order. Although I can tell it's on the top. I'll go ahead and drag this diagonally to resize it. You can now see that the sculpture image is on top of the other two. I can control the stacking order by using some of the options on the ribbon. I have the sculpture selected and on the ribbon in the Arrange area I have a Send Backward option.
I can send it backward one level or I can send it all the way to the back. In this example I'll send it all the way to the back, and then I can drag and position it to wherever I choose on the slide. I'll go ahead and delete the sculpture image just by pressing delete on the keyboard, and I'll go ahead and reposition the guard and the phone booth image just back to where they originally were. The fourth objective in this section is to align graphics. There may be times when you have multiple images and you'd like to align the tops, or the bottoms, or the middle, or the center of the images.
You do have tools for that. I'll go ahead and select both pictures. I'll click the guard picture, then hold down control, and then click the phone booth picture. Then I'll click the Format tab of the ribbon and click the Align option. I'll start by aligning these to the top. You can see the top edge of each picture is aligned. I could also align to the left, and you can see now their left side is aligned. So you've got various options for working with pictures. I'm actually gonna use the control Z to undo to get these back to where they originally were.
This is a rally handy tool when you've got multiple images. The last objective is to add hyperlinks. In this example, I'd like to apply a hyperlink to the guard image so that when someone clicks on it, it directs them off to a website. I'll go ahead and select the guard image. I'll click Insert, click Hyperlink, which brings up the hyperlink box. At the left hand side I get options about where I want to link it. For this one I'll choose existing file or webpage, and down in the address box I'll enter the Landon Hotel website.
I'll type www.landonhotel.com and then click okay. To test this I'll need to go to slideshow view. I'll click the slideshow view icon at the bottom of the screen. Then I'll click on the guard image. You can see that the Landon Hotel website does appear. I can scroll through it, move through the website. This is great in a presentation if I need to show a website and then quickly return back to the presentation.
You'll notice when I click the X at the top of the screen, close my tabs, it does return me back to the presentation. From here I'll go ahead and press escape to get back into the normal view. I'd like to apply a different kind of hyperlink to the phone booth picture. I'll click on the phone booth. This time I'll use the keyboard shortcut. It's control K for hyperlink, and down the left hand side, this time I'll link to a place in this document. When the phone booth picture is clicked, I'd like to jump to slide one.
I'll select slide one and click okay. So again, I'll return to slideshow view. This time I'll click on the phone booth image and you can see that slide one displays. I'll go ahead and press escape to get out of the slide show view. I'd encourage you to experiment with the hyperlink options so you're familiar with everything you can do within that box. So that's manipulating graphical elements. You'll see some of these tasks on the MAS exam for sure. So be sure to practice and become familiar with all the options.
This will help you maximize your time during the MOS exam.
Explore the MOS certification program and its cost, format, and objectives. Then brush up on topics such as managing the PowerPoint environment, creating presentations, working with graphics and multimedia, building tables and charts, applying transitions and other effects, and managing multiple presentations. Plus, find out how to prepare and deliver your presentation for maximum audience engagement. There are practice exercises in every chapter, and a full-length practice exam at the end of the course.
- Preparing for the exam
- Reviewing exam objectives
- Customizing PowerPoint
- Creating slide presentations
- Formatting presentations with themes and slide masters
- Inserting slides and shapes
- Manipulating text, images, SmartArt, audio, and video
- Inserting charts and tables
- Applying transitions
- Animating slide content
- Managing comments
- Saving and sharing presentations
- Delivering presentations
- Taking a full-length practice exam