In this video, staff instructor Jess Stratton shows users how to group objects together to move them as one unit, and use the Format Painter tool to easily move formatting between objects.
- [Instructor] I have these nice icons and shapes but there are more things I can do with them. I can save some time and only change one of these and then use a tool called Format Painter and broadcast those changes to the rest of them. I'll click my icon and I'll change to the Format tab. Let's make some changes. I'll add some formatting. I'll go over to Graphic Effects. I can come to my presets and add some depth or even a lot of depth, I'll choose that one.
And now that I have some formatting, let's apply it to other objects. I'll change to the Home ribbon tab and I'll click this paintbrush icon on the left-hand side. If I hover my mouse over it, it says Format Painter. It's going to copy all of the formatting that I've done and apply it to the next object that I click. I'll do that one more time. I'll click Format Painter, and now I'll click the last one. In addition to making changes to the icon, I can make changes to the shape as well.
Now I'll select my shape. I'll come to the Format tab, I'll add some shape effects, I'll add some presets, I can add a nice bevel. This one looks nice. I can even change the fill color. I need to now get all those changes that I made over to the remaining shapes. And at this point, I don't even remember what those changes were. But it doesn't matter.
The Format Painter tool will allow me to copy everything that I've done to it, not just one change, all of them. In fact, there's one more neat trick with the Format Painter tool. If I come over to the Home ribbon tab, instead of clicking on it once, if I double-click the tool, it will keep it active. So I can click an object and continue to click objects until I come back and click the tool again to disable it. Now we have these nice-looking icons.
What if I wanted to resize them? Right now, they are two separate artifacts. There's the shape and the icon, but I can select both of them and group them together so they move as one unit. I'll select it, hold down the Shift key, and select the shape as well. Now, I could resize just one of them and because they're both selected, it will resize both of them. But I can save time in the future and group them together.
I'll right click, hover my mouse over Group, and choose Group. Now they're one unit. I can resize it and they move as one. Let's go to one more slide. These were two separate shapes, a smaller circle and a larger one. I want to make this entire unit a bit bigger, so I need to group these together so I can move them around the slide as one unit.
I'll select one circle, hold the Shift key, select the other one, right click, and select Group. Now I can make it a bit bigger, and I could also move it around the slide if I wanted to. At any point, I can ungroup them by right clicking, hovering my mouse over Group, and selecting Ungroup.
Now these are two separate sections once again.
- Getting started quickly with PowerPoint
- Creating new presentations
- Adding, removing, and rearranging slides
- Changing slide layouts
- Inserting and formatting images and shapes
- Adding animation and transitions
- Sharing and collaborating on presentations
- Delivering the presentation
- Saving themes and templates
- Exporting presentations as video, PDF, or JPEG files