One easy way to make a presentation look better is to add some interesting formatting to photos. There are lots of options and controls for picture formats. In this video, we'll see how to access photo formatting options and we'll use some of the formatting tools to improve a small presentation.
- [Narrator] Welcome to PowerPoint Tips Weekly. I'm Nick Brazzi. Formatting pictures in PowerPoint can make a world of difference. I have a very short presentation here and let's just start by playing this so we can see what it looks like. I have a title slide, I've got a slide with an infographic, here's a photograph with some bulleted text, and then a photo with normal text. And this looks okay, but it could look a lot better. And one way to improve it would be to format some of these pictures. So let's look at our options. I'll go to this slide, and I want to start with this infographic.
And first, it's important to make sure that we know how to get to the tools to format pictures. So, notice that we're currently in the Home ribbon, that's where we are by default, and when I click on this picture to select it, a new ribbon option appears. It's labeled Picture Tools, Format. If I click away from that picture so it's not selected, then that ribbon is not available. So this is common in the Office applications. Sometimes a ribbon will only appear when you select an item. So I want to select this picture, I want to go to that ribbon, and this is where we have the formatting tools that we want to work with.
So, what might we want to do to this picture? Well, I might want to put a border around it, so I could go to this Picture Border menu and I could choose a color and the thickness of the line and so on, but I think you have the idea of how this works. Let's do something a little more interesting. Let's take a look at these picture styles. So as I point at these styles, I get a preview of what that style would look like on my picture. And when I find one I like, I can click on it and then it locks that style into the picture. Now what's really interesting here is the styles that we have here are basically built using tools that you can find by digging deeper into these three menus.
So, we can actually use these menus to adjust styles. So take a look at this. I'm going to hit this button to open up to get more styles, and I like this one, so I'm going to choose that one, but it's a little extreme. The angles are a little ridiculous. So, let's make some adjustments. So now that I've applied the style, I can go into this Picture Effects menu, I can choose this 3-D Rotation category, then I'll go to 3-D Rotation Options, it opens up this panel, and I have some controls I can use to adjust this style.
Or I could go into other categories and apply different effects. But I'm going to use these controls. I'm going to decrease the perspective, I think that looks better, change the Z Rotation, change the Y Rotation, until I get it looking a little bit more of the way I want. So you might want to play around, you know, start with the styles, but don't be afraid to go in and make adjustments to those styles. And when you're finished, you can hit the little X on this panel and that goes away. All right, so that's one thing we could do to a picture. Let's go to this one.
Now, first, I'm going to select this picture and before I start working on it, I want to make it bigger just so it's a little easier to work with. So this picture is definitely relevant to the content on the slide, but I don't really like the layout. I especially don't like that white background. So let's talk about some options. You know, one common thing you might do is go into our Picture Tools Format ribbon and use the crop tool. So if I crop this picture, now I get these borders that I can adjust, so I might want to crop closer in on the dog's face, click outside of the picture, and now this might be a better option for my slide.
Might want to crop it a little more on the left side. So that's one option, but let's see something a little bit more interesting. I'm going to hit Undo in the Quick Access toolbar. I'll hit that a few times to reset. Okay. So what I really don't like here is that white background. So fortunately, PowerPoint has something built in to automatically remove a background, giving me some transparent area behind my picture. So let's give that a try. I'm going to go back to the ribbon we've been working on, the picture is selected, I'm going to choose Remove Background. So the computer's going to make it's best guess at what is the background, and anything that's highlighted in purple is what it plans to remove.
So the first thing I need to do is change the boundaries here so I've got the entire dog in this area. And now it's going to do an even better job. Now, there are still a few parts that I don't like. There's this little reflection area underneath. So, I'm in the Background Removal tool so we've got some options here on the ribbon. I can mark areas that I want to keep and areas I want to remove. So I'm going to choose this Mark Areas to Remove tool then I'll go down here and I'm going to drag across the area that I want to trim out.
I might have to do this a few times until it trims out everything that I don't like. So I might spend some more time to get this perfect, but this actually looks pretty good. I'll hit Keep Changes, and now I've got my dog cut out of that white background and it looks a lot better on this slide. You know, one thing I might want to do is move it down here to this corner and even make it a little bit bigger. I like how the head blocks that accent line. And I think that looks a lot nicer. Now, keep in mind this Remove Background tool is not magic.
If we go over to this picture, I'll select it, and let's apply Remove Background, it's just not going to work as well because this picture has a much more complex background and it does not have a clear delineation between the subject and the background. That solid white background is just a lot easier to recognize and pull out. So, I could spend some time tweaking this, but however I do it, once I hit Keep Changes, I think you'll find that the edges are going to be very rough. So, instead of doing the Remove Background on this one, I'm just going to hit Undo, I think it might be nicer to apply one of these styles.
So I'll select the picture and I actually think this style would look pretty good on that picture. And if there were any adjustments I wanted to make, I could go through these other menus here and make some tweaks. Now, clearly, we did not talk about all of the options here in this ribbon. There are a bunch of options here, but the most important thing is that you know how to get to this ribbon and you can start experimenting. So, I want to leave you with two pieces of advice. First, experiment. Try some of the tools that we did not use here. You can always hit Undo if you find something that looks terrible.
And second, you should try to keep some consistency of style in your presentation. Don't apply lots of different styles to your pictures in your presentation. If you make a deliberate creative choice and keep it consistent in the whole slideshow, I think that works a lot better. And that does it for this week's PowerPoint Tips. We'll see you next time.
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