In this video, staff author Jess Stratton shows users how to export a presentation as a PDF file or just one slide as a JPG to keep the integrity of the data uneditable.
- [Instructor] My name is Jess Stratton and welcome to this week's edition of PowerPoint Tips Weekly. I talked before about exporting annotations from a presentation and I wanted to go a little bit deeper into that. The ability to export is so important for PowerPoint. If your audience knows they'll be given the presentation, they won't feel like they have to miss what you're saying next, while they're writing down what you just said. It's also a great way to be able to put your presentation online. Exporting as a PDF file or a JPEG means you can safely put your presentation online without compromising the integrity of the data as it won't be able to be changed.
Let's export the entire presentation. There's two ways that we can do it. The first way is by clicking File on the top left hand side of the screen and choosing Save As. I'll choose a location, and in the Save As type area, from the pull down menu, here's where you can see every possible option that you have for exporting this presentation. I can save it as a PDF file right from here and if I scroll down a little bit, I can also save it as a JPEG file.
Saving it as a PDF or a JPEG file means that every slide will be a separate image. If you have 37 slides, and you export it as a PDF document, you'll have one PDF file containing 37 pages. Every slide will be on one page. If you save it as a JPEG, you'll have 37 different JPEGs in the folder that you chose to save it as. I'm going to hit cancel for now because there's one other way that we can do this.
Instead of going to Save As, you can also click Export. From here you can create a PDF file or you can click Change File Type. Here's some file types that we can use. You can save it as a PNG file, and here's where you can also save it as a JPEG file. I'm going to click the back button for now. In addition to exporting the entire presentation, you might also just want to export one particular slide.
In a previous video, I showed you how to do this as a PDF file. When we save annotations on one particular slide. Let's do this as a JPEG. Here's a nice slide that we created that contains our arrival info for the hotel. It's bright, it's cheerful, it's colorful, and I would like to print this out and put it in a frame right on the arrival desk. To do that we can export this as a JPEG. I'll click File, Export, Change File Type, and now I'll choose JPEG.
I'll click Save As, I'll choose my location to save it. And I'll give it a name. Now all I need to do is click the Save button. Here's a key. It's asking me which slides I want to export. All of them or just this one, that is, the slide that I have currently selected in the view. I'm going to click Just This One. It's going to export it and it's done.
Let's take a look. I'll open up my desktop. Here's the arrival info slide. And here's the preview. It still looks beautiful and from here I can print it out and put it on a frame.