Join David Rivers for an in-depth discussion in this video Exploring the new Ribbon and Backstage view, part of Migrating from PowerPoint 2003 to PowerPoint 2010.
If you're migrating from PowerPoint 2003 to PowerPoint 2010, by far your biggest challenge will be growing accustomed to the new fluent user interface. We are going to talk about some differences now, starting here in PowerPoint 2003, where we do have a presentation open. You'll notice on the Title bar, it's Microsoft PowerPoint, and the name of the presentation is TT_AGM with the PPT extension, the older format. It's only a couple of slides, but we're going to take a look at the user interface here. You're accustomed to using the Menu bar with File, Edit, and View, et cetera.
Many of the commands found in the menu system have shortcut buttons on the Standard toolbar, as well as the Formatting toolbar for formatting content on your slides. And then you have got your Navigation pane on the left-hand side and some Drawing options at the bottom. So a number of drawing commands can be accessed through the buttons that appear on the toolbar at the bottom of your screen. And of course, you can change views, going from Normal View to Slide Sorter View, and even playing a Slide Show from those buttons in the bottom left-hand corner. If we flip over to PowerPoint 2010, things will look similar, but there are definitely some changes.
First of all, you'll notice at the top we still have our Title bar with the name of our program, Microsoft PowerPoint, but there's the name of the file using the new extension pptx, and over on the left-hand side, we have our only toolbar in PowerPoint 2010. It's called the Quick Access Toolbar. It's going to have a number of buttons. You may see different buttons than I do, because this toolbar is totally customizable. Clicking the dropdown allows you to go in here and choose from some presets. For example, if you don't see Open, it's probably not checked off, like mine.
The default buttons are the Save, Undo and Redo buttons. Then we've got the biggest change, which is the Ribbon, and the Ribbon down below the Quick Access Toolbar starts with the File tab, which actually takes us to Backstage View. We'll go there in a moment. And then we've got our Home tab, Insert, Design, et cetera, all the way across to View. The commands are designed in a more logical manner, so they're more discoverable. Under the Home Tab, you're going to see a number of commands you would use on a regular basis, like the Clipboard for Cut, Copy and Paste, and there is our Formatting options for fonts and paragraphs, and so on.
So we don't have a special formatting toolbar per se. Down on the left-hand side, we still have our Navigation Pane, where we can go and look at slide thumbnails or an Outline view, down at the bottom, an area for notes, just like we saw in PowerPoint 2003. And now down in the bottom right-hand corner is where you have got your View buttons for Normal, Slide Sorter, there is a new one called Reading View, and there is our Slideshow view, and you've got some Zoom options in the bottom right-hand corner, as well. Let's flip back to PowerPoint 2003 for a second here, and we'll go to the File menu.
Here's where you go to perform file commands, file-related commands, like starting a new presentation, open, closing, saving, printing, accessing, recently used presentations or even exiting the entire program. Well, now we've got a new view in PowerPoint 2010 called Backstage View. So when we flip back and click the File tab, we actually change the view on our screen. It's not just a menu that shows up on top of our work; we've opened up a new view where we do our file-related commands: saving, opening, closing, printing, et cetera.
But we've also got some additional options here, and you're going to see more information on your screen in this Backstage View. For example, with Info selected, we're looking at information about our currently opened presentation, and we have got some buttons here for protecting, checking for issues. We have got information on the right- hand side about our presentation, and if we wanted to go to recently opened presentations, we can click Recent. Not only are you going to see recent presentations, but recent places as well. And we've got some options here, like Save & Send.
When we click here, we're going to see some new options for both saving and sending at the same time, and depending on what's selected here on the left-hand side, you'll see different options showing up on the right-hand side. There's our Exit button to exit the program entirely, again, from Backstage View. And to exit Backstage View, we just click the File tab again, and we are back to working with our presentation. So this new fluent user interface, once you grow accustomed to it, I think you'll find that you'll be working more efficiently, commands will be easier to discover and once you get used to the layout of the Ribbon, you'll find that you're actually more proficient and more efficient working in PowerPoint 2010 than you were in PowerPoint 2003.
- Comparing the PowerPoint 2003 and 2010 interfaces
- Exploring the Ribbon and Backstage view
- Dealing with file compatibility issues
- Using keyboard shortcuts
- Creating custom layouts
- Creating diagrams with SmartArt
- Animating a presentation with transitions and animations
- Saving a presentation to video