In this video, staff instructor Jess Stratton shows users how to send a presentation as an email attachment right from PowerPoint. You can also send or export it as a PDF file, or just one slide as a JPG or PNG graphics file.
- [Jess] The last few things that you may wanna do with this presentation is email it or send it out as a PDF file. Click file on the top left hand side of the screen, click share, we already know it has to be uploaded to OneDrive to share it out, but you can attach a copy of it instead to an email. You can send a copy as a PowerPoint presentation, or as a PDF file. A PDF file is useful because this way, everybody who's getting it won't be able to alter the contents if they have PowerPoint. You may wanna convert your presentation to a PDF file without having to email it to somebody first.
You can do that on the export tab. We'll click file one more time, and this time choose export. Click create PDF/XPS document, and then click create PDF again. I'll choose to save it to my desktop. I'll keep the file name, and then I'll click publish. It takes just a few moments, and it may open up automatically, if it doesn't, you can always double click on it right from the desktop. This is what it's going to look like as a PDF file. Now we can scroll through.
Each slide is a new page in the PDF. I'll close out of it, and one final thing that we might wanna do is export a particular slide as a JPEG file. This could be useful for printing out or sending around the office. I do like this slide, I'll print this out and put it on top of my desk. I'll click file, export, and then change file type. Under image file types, I'm going to choose JPEG. I'll click save as, and I'll choose the desktop one more time, I'll click save, and here's where I choose whether I wanna export all slides, or just the one I'm currently on.
I'll say just this one, and now I'll minimize to see what I have. I can double click on my image, and now I have a nice JPEG of just that one slide from my presentation, so I can email it as an attachment, export it as a PDF file, or just one slide as a JPEG. These are just some last minute fun ways that you can share around your presentation.
- Getting started quickly with PowerPoint
- Creating new presentations
- Adding, removing, and rearranging slides
- Changing slide layouts
- Inserting and formatting images and shapes
- Adding animation and transitions
- Sharing and collaborating on presentations
- Delivering the presentation
- Saving themes and templates
- Exporting presentations as video, PDF, or JPEG files