Join David Rivers for an in-depth discussion in this video Creating new presentations, part of PowerPoint 2007 Essential Training.
- [Instructor] Okay, it's time to create your first presentation in PowerPoint 2007. And you can see here on my screen I've closed up any presentations I might have been working on. You don't need to do that to create a new presentation, but to start fresh, like me, if you want to, go up to your Office button, and come down to the Close button, down here, to close up any presentations you're working on, and you'll arrive at the screen you see here. Now, to create a new presentation in PowerPoint 2007, we can start from scratch with a new blank presentation or, if we want a head start with a design or a theme, we can do that, too.
Either way, though, we go up to the Office button, here, give it a click, and click New, right here, just below. When you do that, the New Presentation dialogue opens up, and you can see by default Blank and Recent is selected under Templates. And here's the only option there. Blank and Recent gives us a preview on the right-hand side to see, well, there's not a whole lot when you create a new blank presentation. But you will be starting from scratch, so you can enter your content and design and apply themes to this presentation as you see fit.
Now, if you'd rather get a head start with some of the designs or the themes, you can do that, too. And we'll come over here, again, to the Template section and click on Installed Templates. So, these are the templates installed on your hard drive. Comes with your PowerPoint 2007 installation. And you can see the first one here is a Classic Photo Album, and that's what's being displayed over here in the preview screen. But we've got some other ones, like Introducing PowerPoint 2007, a Pitchbook, Photo Album, Quiz Show kind of layout, and even a Widescreen Presentation if you're going to be showing this presentation on a widescreen.
Well, if none of these really fit and you'd rather just start with a theme, you can go to Installed Themes. Now, themes can be applied at any time to a presentation, but, by clicking it here, you're applying the theme first, and then you'll start with a blank slide where you're going to enter your content. So, you can see we've got a number of installed themes to select from. They're listed here alphabetically, and just clicking on any of these themes gives you preview over here on the right-hand side. If you've created your own templates, we'll do this later on, here's where you access them. Or, here's something that's kind of neat.
You can create a new presentation that's based on an existing one. So, if you've created a presentation in the past, you liked the design and the layout, etc., you can choose New from Existing, select that presentation, and then a new presentation gets created based on that previous or existing presentation. Now, if you're hooked up to the internet, you've also got all of these to choose from. These are the Microsoft Office online designs and so on, and you can see here we've got some that would really apply to a presentation, like Content Slides, Design Slides, here we've got Presentations.
Some of these probably wouldn't fit properly, such as Agendas, Award Certificates, or Resumes. But, if you're connected to the internet, you've got a whole bunch of other choices here from the Microsoft Office online section. We're going to go up to Blank and Recent. Blank Presentation is selected. There's the preview. All we do is click the Create button to create a new blank presentation. Now, right off the bat here you can see over here on my Slides tab I've got one blank slide. It happens to be a title slide where I can add a title or a subtitle.
So, here I would start entering my content. Just by clicking, I could add a title, and if I wanted a subtitle, I'd come down here to enter that. If I don't want a subtitle, no problem. I'd click on the border and hit my Delete key on the keyboard. There's my first slide in the presentation. Obviously, I'd want to do some formatting, maybe apply a design, and we'll get into all of that a little bit later on. Now, if we were to create our new presentation using one of the templates or designs, that would be different. When we go back to our Office button and click New, and this time choose Installed Templates, let's go down here to Contemporary Photo Album, give it a click, and then click Create.
So, what you see here now is that we've got a number of slides. We've got six slides in all that have some sample content in them. And we would just come in here and modify that content. Here you see it says click to add date or any details. We'd click in there and just type them in. If we want to change our title, we click inside here, highlight the text, and just type right over it something else. We've got other slides in here as well that we can modify, remove, add new ones, and so on. But we've got a huge head start by choosing a template.
Now, similar to that would be choosing a theme. Let's go back to the Office button one more time. We'll click New, but this time we'll go to Installed Themes. So, if we're just interested in the theme of our presentation, not necessarily the content, we come in here, select a theme. I'm going to choose Flow and click Create. So, this creates another new presentation, but you can see there are no slides except for this one title slide, just like when we created a new blank presentation, but the theme has already been applied. So, we wouldn't have to do that after the fact.
So, three different ways here to create a new presentation. Again, if you're connected to the internet, you've got many, many more selections to choose from from the Microsoft Office online part. Alright, to close a presentation, again, we'll go up to the Office button and click Close. We won't save any of our changes. If we've made any, again, up to the Office button, click Close to the close that. And here we have made some changes, so when we go to our Office button and we click Close this time, we'll be asked if we want to save our changes.
Clicking No closes it up without saving anything, and we're back where we started. Alright, next we're going to look at working with a presentation by adding and removing slides.
Skill Level Beginner
Q: In PowerPoint 2003 and earlier, I was able to set my spacing before and after a line by percentage. Now, in PowerPoint 2007, I can only change the spacing by point size. Setting a percentage of the font size for the spacing between paragraphs was ideal - if the font size changed the paragraph spacing changed with it. Is there a workaround that lets me size the before/after paragraph spacing by percentage?
A: This is a common complaint for PowerPoint users who were used to using the “lines” option for before and after spacing.
Unfortunately, there is no workaround to achieve the functionality that was available in PowerPoint 2003, and it has not even been rectified in PowerPoint 2010 (despite all the complaints). The only thing that comes close is to change the before and after settings to zero and use the Multiple option for line spacing, and then set it to the desired number of lines (e.g. 1.5). Because text is automatically sized to a best fit, most paragraphs will appear on a single line, with the selected line spacing figure in lines showing between the paragraphs. You may need to play with this one to get the right number for your scenario.