Join David Rivers for an in-depth discussion in this video Creating custom slideshows, part of PowerPoint 2013: Tips, Tricks, and Shortcuts.
- Here's a little time-saver for those of you who will be presenting your slideshows to different groups and find yourself creating different versions of the same slideshow. For example, if we're working with our KE Company Info presentation here, and we're going to deliver this to a group of employees at KinetEco. And then we're also going to present to the upper management people. And for them, we show some different slides. And for our employees, we show a different set of slides. They're a part of this presentation.
Well, you might find yourself saving different versions of the same presentation, and that takes up a lot of space on your hard drive. So instead, you might consider creating custom slideshows. Using all of these slides, we can pick and choose which ones will be displayed to certain groups. Let me show you how it's done. First, we'll go to the Slide Show tab. Then, we'll click Custom Slide Show and choose Custom Shows. And this is going to open up a dialogue listing all of your Custom Shows so far. And of course, we don't have any.
So, we'll create a new custom show. Custom Show 1, we'll select and call it Employees. This is going to be the presentation we use when we're presenting to the employees at KinetEco. So we get to choose the slides we want to bring over. So we'll click the check boxes next to the ones we want to include. Let's skip the Executive Team. Employees by Facility and their Roles. Maybe the Products slides. And as we scroll down...
We can pick and choose which ones will be added. When we click the Add button, they all get added to the right-hand side. And if we want to, we can rearrange them. Maybe Products, all the way down to the KEco mini panel, maybe all three of those should go down past Visit our Website. So, I'm going to select Visit our Website and just bump it up in front of Products there. It becomes number six. Once I have it set up exactly the way I want it, click OK. And I now have a new custom show. Now, I'm going to use these same slides when presenting to the executive staff.
So, I'm going to create another new one. This one though, I'm going to call Execs. Now down below, I get to pick and choose which ones are going to show to those people. About Us, I'll include the Executive Team. I'll go right to the Roles and the Products. They don't need the Quiz. Maybe that's all, and when I click add, I have that one now added, OK. When I click OK, I've got two custom shows now that I can pick and choose from when creating or delivering the presentation.
At any time I can go back and edit these as well with a double-click or one click and click the Edit button. But I'll click Cancel and close this up for now. So we open this up and we're not going to display all of the slides in this presentation to our employees. Instead, we'll click Custom Slide Show and choose it from the list that now appears there. And the presentation begins, and it is going to skip over the slides that we chose not to show in this particular custom show.
So, we'll press Escape. Those people leave the room. In come the execs, we go to Custom Slide Show and choose Execs from the list. And a different presentation from the same set of slides is delivered to that group. Press Escape, and that's how you create custom shows, saving you space on your hard drive by reusing the slides you already have in an existing presentation.
Need quick tips and shortcuts for other Office apps? Check out our other Power Shortcuts courses.
- Matching colors, with the Eyedropper tool
- Zooming in to highlight details
- Quickly accessing recent files
- Reducing file sizes
- Opening Word docs in PowerPoint
- Customizing the Ribbon and the Quick Access Toolbar
- Navigating slideshows from the keyboard
- Adding headers, footers, and dates
- Customizing clip art
- Creating 3D shapes and the perfect gradient
- Animating bulleted lists
- Coordinating transitions
- Removing private and proprietary metadata
- Sharing your presentation in the cloud
- Saving a presentation as a template