From the course: Cert Prep: PowerPoint 2016 Microsoft Office Specialist (77-729)

Create a presentation by importing Word outlines

From the course: Cert Prep: PowerPoint 2016 Microsoft Office Specialist (77-729)

Start my 1-month free trial

Create a presentation by importing Word outlines

“

- [Instructor] Let's take a look at importing slides from an Outline so that you can quickly bring in Word content, or content from a text file. This is a great way to get a quick start in PowerPoint, and reuse existing content. Just to illustrate this process, I'll show an example of a Word document where I have some formatting and different types of text. Through the import command, I'll be able to bring that content into a PowerPoint presentation where it will interpret the type of formatting I have in the Word document to create a title slide, and then in addition, it will create three content slides with bullets. Now I'm going to jump over to that Word file, and show you how this works. I'll go ahead and open the Exercise Files folder on the desktop, and within the Chapter 2 folder, you should see 02_02 Business Center. I'll double-click to open that Word file and we'll take a quick look. If you see the yellow bar at the top, just click Enable Editing and you'll be able to work with this Word document. One of the great things about Microsoft Word is the Styles section. You'll notice that when I click in the Landon Hotel Business Center that the Title style is highlighted at the top. PowerPoint will interpret this as a title slide and create an entire slide dedicated to anything that you have formatted as title text. As we look down below, I can see that the headings Computer usage, Printing services, and Shipping services all stand out and are formatted the same way. If I click in Computer usage, you'll notice in the Styles section of the ribbon that it is formatted as Heading 1. If I click into the body text, you can see that these are formatted as Heading 2. So if you have a Word document that you'd like to bring into PowerPoint, it's very easy to open it and quickly apply these styles. Anything that's formatted as Heading 1 comes in as a title, and anything Heading 2 or below comes in as bullet text. So I'll go ahead and close this file, and we'll take a look at what happens when we import it into PowerPoint. So here I am in a blank PowerPoint presentation. To get started importing from an outline, we'll click the New Slide down arrow, and then we'll click Slides from Outline from the bottom of the popup. From here I'll open 02_02 Business Center, and you can see that these slides have been brought into PowerPoint. First we see the Landon Hotel Business Center. This was the one that was formatted as a title, and then as I click down into slide three, you see Computer usage, with the two sub-bullets. Printing services, Shipping services. So again, this is just a quick way to bring in that existing content. Now the second option was to bring in content from a text file. So for this example, I'll go back to the Exercise folder, and open the text file. I'll double-click on 02_02 Room Options. I'll go ahead and maximize the screen. The difference with a text file is that you just get straight text and there's no formatting for PowerPoint to interpret. So the difference when we import this content is that you will see each of these lines comes in as an individual slide. I'll go ahead and close this file and demonstrate that. So I'm back in PowerPoint, I'm in a blank presentation, and I'll start by clicking the New Slide down arrow, and then I'll choose Slides from Outline. In this example, I'll double-click on 02_02 Room Options, and you can see the difference is that each of the lines that we saw in the text file comes in as an individual slide. From here I can format and add on to these presentations, but this has been a great way to import that existing content.

Contents