In this video, author Megan Hoffman demonstrates how to create and edit photo albums including adding pictures, reorganizing pictures, specifying the layout and picture frame, and applying a theme. You'll also learn to edit photo albums. Master these MOS objectives as a part of your prep for the MOS PowerPoint 2010 exam.
- [Narrator] Have you ever needed to insert lots of pictures into a PowerPoint presentation? In this video, we'll explore how to quickly insert multiple pictures with just a few clicks using the Photo Album feature. We'll creature a photo album and we'll edit a photo album. You'll wanna know both of these for the MOS exam so I've tagged them both with a MOS icon. Not only can you insert photos in mass, but photo albums also provide lots of features for managing photos. This is such a huge time saver when working with PowerPoint.
You're likely to see all of these types of tasks on the MOS exam, so you'll want to practice with these. I'll show you as we work through this that there's one box that allows you to set all of these options, so it's super easy to use this feature. In your Chapter 3 Exercise folder, you have a folder called Rooms. I'll go ahead and double click this folder just to show you that it contains several pictures that we want to turn into a PowerPoint presentation. Now, we could create a presentation and insert these one at a time, but instead, we'll use the Photo Album feature to bring these all in at once and then choose how we want the presentation to be formatted.
It's a really neat option. This works well whether I have six photos like you see here or I could have 100 photos. It really doesn't matter. You could bring all of these into PowerPoint with just a couple clicks. So I'll click Chapter 3, and I'll go ahead and open 03_01 Rooms from the Exercise folder. Here's an example of the end result that we might end up with. You can see in this example, we've actually got two photos per page, and they've got the rounded edges. Kind of a neat option.
There are so many choices as you work with photo albums. Let's go ahead and get started. For this, I'll start with a new presentation. I'll click File, choose New, and I'll choose the Blank presentation option. So here we're starting with a blank slate and I'm ready to bring in all of those pictures. To do this, you want to start under Insert and then choose Photo Album and choose a New Photo Album. This brings up a dialogue box with all of the options for working with photo albums. You can do a lot of things in here.
To bring in my pictures, I'll click the Insert picture from: File/Disk. So I'm in the Chapter 3 Exercise folder and you can see because I'm looking for photos only the photo options display. I'll double-click that Rooms folder. Now here's my opportunity to choose whichever photos I like. Now there are some shortcuts you can use when selecting items in PowerPoint. I'll go ahead and click the first photo, then hold down my shift key and choose the last photo that I want. So click, shift, click, will allow you to choose a group of objects, whether that's pictures or slide content.
Really useful option. Now I'm gonna click in the white space and also show you another option. If you wanted all of the photos in this folder, which we do, it's easier to press control+A on your keyboard. Control+A stands for Select All, the A is for all. This is a great Microsoft shortcut that works, again, whether on selecting pictures or on selecting slide content, whatever it might be. If I just wanted some of the photos, I'll show you that trick. I'm gonna click on the white space to deselect. Maybe I just need Manchester and Picadilly.
I can choose Manchester, hold down my control key, and then click Picadilly. So the control key lets you choose things that aren't necessarily all in a row. I'll click on the white space to deselect, and I'll again go ahead and press control+A to select all of the pictures. So once they're selected, I click Insert below and this is where the magic starts to happen. Notice that there's a Pictures in album section. Notice all six pictures are being included. If I need to reorder these, I can use the arrows below. You can see I'm moving Westminster more to the top.
So you have choices in how these are arranged. If I need to remove a photo, I can use the remove button here. And there are some individual buttons just under the photo to rotate, adjust brightness, contrast, those types of things. Let's just go basic here. I'm going to click Create below just to show you how quick it is to generate the Photo Album. I'll click Slide 2 and notice that I'm getting one picture per slide and how easy it was to do that. Just as a reminder that dialogue box can do all of these things.
So it didn't look like there was a lot there, but there really is, so you wanna pay attention and kinda play with these options. So a common task in the MOS exam might be to edit the photo album. I've already got one created. I'll click the Insert tab, click that Photo Album drop-down, and this time I'll choose Edit Photo Album. So it's great that you can get back to this box at any time. Now let's say my task is to show one picture per slide and apply the compound frame black. Where it says Picture layout: Fit to slide, I'll click that down arrow and choose the 1 picture option and then the Frame shape lights up.
Now I can click this option and choose Compound Frame, Black. Lets click Update to see what happens. I'll click on Slide 3 just as an example and I can see that I get a compound black frame. How nice. My next task is to apply two pictures per slide with a rounded rectangle style, and the Newsprint theme. So for this, I'll use the Insert tab, click that Photo Album drop-down and click Edit Photo Album. I'll change the Picture layout to 2 pictures.
I'll change the Frame shape to Rounded Rectangle, and then the Theme area, I'll go ahead and browse, and I'm looking for the Newsprint theme. I'll in this box and scroll down, these are always alphabetical. There's Newsprint, so I'll go ahead and click Select, and let's check this out, I'll click the Update button. So the Newsprint theme applies some styling and formatting to the slides themselves, which looks really nice. And if I click on Slide 2, I can now see two pictures per slide with a rounded rectangle style.
This is looking really good. So during the MOS exam, there's a really good chance you'll be asked to create or edit a photo album. Make sure you're familiar with all of the options so that you can complete this quickly during the MOS exam.
Explore the MOS certification program and its cost, format, and objectives. Then brush up on topics such as managing the PowerPoint environment, creating presentations, working with graphics and multimedia, building tables and charts, applying transitions and other effects, and managing multiple presentations. Plus, find out how to prepare and deliver your presentation for maximum audience engagement. There are practice exercises in every chapter, and a full-length practice exam at the end of the course.
- Preparing for the exam
- Reviewing exam objectives
- Customizing PowerPoint
- Creating slide presentations
- Formatting presentations with themes and slide masters
- Inserting slides and shapes
- Manipulating text, images, SmartArt, audio, and video
- Inserting charts and tables
- Applying transitions
- Animating slide content
- Managing comments
- Saving and sharing presentations
- Delivering presentations
- Taking a full-length practice exam