With PowerPoint, you can consolidate your files to one location. By doing this, you are able to take your presentation anywhere without worrying if you accidentally lost a source file.
- [Instructor] Once you think a presentation has all of its compatibility issues worked out, it's a good idea to consolidate the files to a single location. As you built the presentation, you might've ended up with assets put in a few different folders: maybe some things you pulled off the web, something sitting on your desktop or in your Downloads folder. It's important to take the time to get everything bundled together so it's easy to move the presentation from one machine to another. Let's go over to the File menu and do a few things. First, I'm going to click Options. It's down here at the bottom. And I want to take advantage of a few things here in the Save category. One of the things that's important is to embed the fonts into the presentation. So I suggest you check the box here. Choose to embed all characters in case you need to do editing in the future. This will increase the file size slightly, but it makes it easier if the fonts are included with the presentation. Now let's click OK. Next choose File and go to the Export category. Now this may sound strange, but you're going to choose the option Package Presentation for CD. It's not about compact discs or even DVDs or Blu-rays. It's just about consolidating things into one location. Let's click the button here. And what we'll do here is simply choose the option to Copy to Folder. This allows me to give the folder a name and choose a location. And let me store that on my desktop for right now. And choose Select. You see it's all there, and I can click OK, and now it's going to copy everything to that location. Now, what you'll notice is that it put everything in one folder. There's the file. Here's an AUTORUN, which isn't needed necessarily. And then in the PresentationPackage, it put some additional elements to make this a bit easy if you wanted this to be an auto-start. Now, realistically, you probably only need this file because everything was embedded, but this Copy option really did a good job of pulling everything together into one folder for backup. Over here, when I'm done, I can click Options if I want to double check. And notice here, I can also assign a password if I want to lock this or a password to prevent modification. All right, everything's good. So I'll just click Close because I've got the presentation backed up.
This course was created and produced by Rich Harrington.