In this video, staff author Jess Stratton shows users how to connect Microsoft PowerPoint to OneDrive and Google Drive to save files directly.
- [Instructor] My name is Jess Stratton, and welcome to this week's PowerPoint Tips Weekly. There are two cloud services that you can use right within PowerPoint to save and open your presentations and have them wherever you go. They're both free, and you may already be using them as standalone apps. But I wanted to make sure you knew how to use both of them in PowerPoint to save and open your presentations. I'm talking about Microsoft OneDrive and Google Drive. The ability to use Microsoft OneDrive within PowerPoint is already there, and you can sign in to your free Microsoft account at any time with a presentation open by clicking Sign in on the top right hand side of the screen.
I'm going to put in my email address, and if you don't already have a free Microsoft account, you'll be invited to sign up for one when you put in an email address that it doesn't recognize, So you can sign up for one right from the screen. I'll click Next, and now I'll put in my password that goes with that account. I'll click the blue Sign In button, and now that I can see that I'm signed in to my Microsoft account. To save your document, click File, Save As.
now that I'm signed in, I can see my OneDrive accounts. I can save it to This PC, which will save it directly to the computer. But now I can save it to my OneDrive account. If I hadn't signed in before, I can also sign in and sign up right from this screen. I'm going to click OneDrive, and when I double-click, it's going to open up a special dialog box and pull down my OneDrive documents. I can give it a name, I'll click the Save button, it's uploading it to OneDrive, and now I can access it.
It is important to note that you do need an active Internet connection for this to work. In fact, down at the bottom of the screen, I can see that it's uploading right now. Once it's all done, we can view it online. I'm refreshing the view on my OneDrive account. Here I can see my temporary file that we just saved. In fact, it was added a few seconds ago. Now I can log in and access this anywhere I need to get it. This is especially great for PowerPoint, when you're giving a presentation and something happens to your computer.
You'll always have an active copy of your presentation. It's always good to have a backup when PowerPoint's involved. Let's talk about Google Drive. If you have a free Google account, you can save all your files on Drive, and there is an add-in to allow you to do it right from PowerPoint. I'm going to close out of this browser window, and I'll close out of PowerPoint also. To access the add-in, point your browser to tools.google.com/dlpage/driveforoffice.
This is going to bring you to a screen where you can install the Google Drive plug-in for Microsoft Office. With this plug-in, you can save and upload files to Google Drive directly from within the Microsoft Office apps. I'll click the blue Download button right from this screen, I'll click Accept and Install, and depending on what browser you're using, it's going to show up in the Downloads folder. In this case I'm using Chrome, so I'll double-click driveforoffice down at the bottom left-hand side of the screen to install it.
I'll click Run on the Open File - Security Warning dialog, and then I'm told that installation is complete. I'll click the Close button, and let's go back into PowerPoint and see what's changed. A new dialog box appears. It's telling me to get started installing the Google Drive plug-in. I'll click Get Started at the bottom of the screen, and now I need to sign in to my Google account.
I'll enter the email that I already have with my free Google account, I'll click Next, and now I have to put in the password. I'll click Sign in, and now I need to give Google Drive permission to view and access my files. I'll click the blue Allow button, and I'm all set. I'll click the Done button. Let's open up a blank presentation, and now if I click File, I have some more choices.
In addition to opening a file from OneDrive, I can now open a file directly from my Google Drive. If I click Open from Google Drive, I'm brought to a special dialog where I can see all of my files. The same works when I'm going to save a file. I'll click File, Save As, and I can save it directly to my Google Drive. So it's that easy to save all your files to OneDrive, Google Drive, or whichever cloud service you prefer.