Join Gini von Courter for an in-depth discussion in this video Animate a chart, part of Data-Driven Presentations with Excel and PowerPoint 2016.
- [Instructor] I'm assuming you already know the basics of animation in PowerPoint. When we animate objects like smart art and charts we have some additional choices, some smart choices so to speak. If I select this chart and click the animations tab, I have the ability to make this chart appear or fade or float in or wipe. I'm going to choose wipe and when I preview it that's what it looks like. Let's open the animation pane and let's play that preview again.
That's nice how that presents because they start at the bottom and grow up as plants do. So, the direction is good. I could have them wipe from right. That looks a little weird. From bottom was the appropriate choice but I would like to do this by either element in series or element in category. Let me show you what series looks like first. This allows us to see each of the three series, July, then August, then September. That's kind of nice but what I would like to do is be able to talk about July 1st, starting with Atlantic, Central, Europe, then Pacific US.
If I was to do that I would do it by element in series. One, two, three, four, five, six, seven, eight and so on. If I choose by element in series, then I get each series fully played out before the next series begins. If I choose my element in category, then I will see all of the Atlantic, then all of the Central US, Europe and Pacific US regions in that order, whichever one you need to tell the story that this chart is supporting in your presentation.
Once you've determined your effect options, there are some other choices you might wish to make. First, how was this triggered? Currently it's triggered on a click. So, if I play my presentation beginning with this slide, and I click, the first click draws the plot area. With each click then I can speak about why the sales were low in the Central US in July, how European sales fell a little flat in August but recovered in September and so on.
Hit escape simply to leave that preview. Again, if this is the right choice, this is what we'd like to do for our animation. Let's return. We have some other options right here. In addition to when this starts and you can begin the animation on this chart as you would any other object. There are some other choices that are only available with charts, not with anything else. And in addition to making the choices that we made under effect options, we have the ability to start or not start the animation by drawing the chart background.
I often prefer to start with the plot and chart areas already drawn. So, when I click on the slide the framework for my chart is already provided. Again, this happens very quickly. If you'd like to see it in more detail, go back to your slide show from current slide and that's how this slide will begin. Every chart that you add to PowerPoint that is linked or embedded can be animated. Charts that are pasted as pictures can only be animated as an entire object.
For example, this chart in this version of our presentation is actually a picture and if I choose, I can choose to have it up here but that is all I can do. When I open the animation pane, there's only one object here. I can either have a chart or not have a chart and I can have some fabulous entrance effect if I wish. I can have it grow in turn or swivel when it comes in but that's not really what I want a chart to do. This is why normally when I paste a chart into PowerPoint I'm going to choose either linking or embedding and not simply pasted in as an image as I have here.
- Identify the theme used by the default paste option.
- Recall what is embedded when you copy an Excel table and then embed the table in a PowerPoint presentation.
- Recognize the actions that may compromise data or yield incorrect results if a data table is missing descriptive labels.
- Recall the benefits of using a slicer over using a filter.
- Name a great way to illustrate the timeline and progress of a project.
- Explain what PivotTables do to tabular data.