In this video, staff instructor Jess Stratton shows users some tools in PowerPoint to arrange objects evenly between themselves, and on the slide itself without having to do any manual work.
- [Instructor] Remember this slide? Watch how quickly I can make a professional looking slide from these three updates that look like they were just dumped on the screen. Instead of the old vertical bulleted list that used to be so popular, let's make a nice horizontal display and end by putting images over them. The first thing I'll do is select each text box and drag with my mouse to select and resize them and make them just a bit chunky sized. Now I'll try to eyeball them to get them a little bit vaguely aligned.
And it doesn't have to be perfect. That's the point. PowerPoint can do this for me. I could do it myself. And there'll be times when you'll need to. I'll change to the view ribbon tab. You can turn on a ruler. That can help you. You can also turn on guides. This gives you a crosshair in the center of the slides. And finally, grid lines. These can help you align objects on the slide.
But I'll uncheck all of these for now because I'm going to show you a way to have PowerPoint do it for you. I'll start by selecting all of my text boxes. I can hold down the shift key and select each box. On the home ribbon tab, click the down arrow next to arrange. Hovering your mouse over align. And the first thing I'm going to do is choose align top to vertically align all the objects to each other.
Let's click arrange one more time and instead of aligning the objects to each other, I'm going to align them to the slide. So I'll click align to slide. We'll click arrange one more time. And now, I'm going to choose to distribute them horizontally across the slide evenly. I'll nudge them using the arrow key on my keyboard to bring them down on the slide to make room for images.
I'm using the keyboard arrows. This way, I'm not going to accidentally bump them to the left or the right after we so carefully arrange them. With the three text boxes selected, I can also change the text properties such as center aligning the text and changing the color, as I'm going to set it to a nice dark background. I'll also change this title. Now that everything's aligned, we're ready for our dark background.
I'll click design, format background. I'll keep it at a solid fill, but I'll set it to a dark background so it's nice and quick and I'll close out of this. This looks nice and sleek. We're ready for our images. I'll change to the insert tab. I'll choose pictures. I'll go to my assets folder.
And I can actually insert all of these images at the same time by holding the shift key down and clicking on the last one. I'll click insert and it dumps them all in right into the center of the slide. Now they are very large so I'll hold the shift key down. And because they're all selected, I can only select one and it's going to resize them all. The arrange command also works for images.
Let's go back to the home ribbon tab. I'll click arrange. Hover my mouse over align. And I'll choose distribute horizontally. Now this did give it a nice head start, but there are a little bit more manual changes that I can do. I'll move them up and I'll deselect them all by clicking anywhere off of the text boxes. Now I can move them around one at a time.
I'm doing this because I wanna show you one more thing. Watch how when I move it, the red arrows at the bottom will show me that these images are perfectly spaced apart. So it's telling me that this is a great time to let go of the mouse because these images will be spaced nicely from each other. Now the slide looks fantastic. And it's such a far cry from what we started with at the beginning of this video.
- Getting started quickly with PowerPoint
- Creating new presentations
- Adding, removing, and rearranging slides
- Changing slide layouts
- Inserting and formatting images and shapes
- Adding animation and transitions
- Sharing and collaborating on presentations
- Delivering the presentation
- Saving themes and templates
- Exporting presentations as video, PDF, or JPEG files