Join David Rivers for an in-depth discussion in this video Adding and removing slides, part of PowerPoint 2007 Essential Training.
- [Instructor] A big part of creating a new presentation, of course, is adding new slides, and then possibly removing some of those slides if you didn't really need them. So, what we're going to do is open up an existing presentation that's already been created. We'll go to the office button and click open. Navigate to the lesson two folder of your exercise files to find introducing ECP, right there, and click the open button. Okay, we've seen this one before, in previous lessons. But here, we have a presentation made up of a number of slides, and if we scroll down you can see there's actually eight of them.
We can also see that down here on our status bar. But what we're going to do is add some new slides to this presentation. And I'd like you to click, if you're not already on the very first slide in the presentation, click there to get there. Because when we entered a new slide, we inserted by default after the currently select slide. Now what else is neat, is if you click the new slide button here, and you'll have to make sure the home tab is selected on the ribbon, you'll see the new slide is actually made up of two parts, the top half, which is the default button for creating a new slide, and down below, the new slide drop down where you get to choose the type of slide.
Now, if you don't do that, if you just click the new slide button right up here at the top, an identical slide will be created. Now what I mean by that is, if we're on a title slide like we are here, a new title slide gets added after the current slide. If we come down here to a slide that has two halves to it with a title, and we click the new slide button, guess what, a new slide with the same format is created and inserted after the currently selected slide. So let's try this out. We'll go to the first slide, and we'll click the new slide button, but make sure it's the top half of the button that you click.
Look at that, we've got a new title slide. Now, that may be what we want, or maybe we'd like to choose from a different kind of slide, and we can do that, too. So, first, we'll remove a slide, and then we'll insert the proper slide. With this slide, number two, selected over here on the navigation pane, under the slides tab, it's selected when we click it. You can hit the delete key on your keyboard, and that will remove the slide. If you right-click a slide, you'll notice you've also got some options that include delete slide.
Another option is to come right up here to the slides group and click delete from here. So it's totally up to you how you do it. But either hit your delete key on the keyboard, right-click and delete, or click this one to remove that new slide we just inserted. Now we'll go back to the first slide, and this time we'll go up to the new slide button, but click the lower half, which is the drop down, where we get to select from different slide layouts. Here you can see title slide, title and content, a section header, title only. We've got a comparison to content.
Lots to choose from here, and we'll cover all of these different slide types as we move through this title. Right now, though, we'll just click on title only, so give that one a click. A new slide is added. You can see it's selected right now, and all we have is one area up here that says click to add title. So we'll click in there, we'll type in the word welcome, and we'll click outside of that text box to deselect it, and there's our new slide. So, we've added a new slide, there's two different ways to do that, and we've removed the slide.
Now we're going to look at, in the next lesson, arranging slides.
Skill Level Beginner
Q: In PowerPoint 2003 and earlier, I was able to set my spacing before and after a line by percentage. Now, in PowerPoint 2007, I can only change the spacing by point size. Setting a percentage of the font size for the spacing between paragraphs was ideal - if the font size changed the paragraph spacing changed with it. Is there a workaround that lets me size the before/after paragraph spacing by percentage?
A: This is a common complaint for PowerPoint users who were used to using the “lines” option for before and after spacing.
Unfortunately, there is no workaround to achieve the functionality that was available in PowerPoint 2003, and it has not even been rectified in PowerPoint 2010 (despite all the complaints). The only thing that comes close is to change the before and after settings to zero and use the Multiple option for line spacing, and then set it to the desired number of lines (e.g. 1.5). Because text is automatically sized to a best fit, most paragraphs will appear on a single line, with the selected line spacing figure in lines showing between the paragraphs. You may need to play with this one to get the right number for your scenario.