This video explains how to add text to slides by using either the built-in placeholders or by adding a text box.
- [Instructor] We've already seen that one way to add text to your slides is to simply click inside the text placeholders that are already on the slide. That's how I added the text inside these two placeholders here. But there will be times where you want to insert text into a slide at a location where there are no placeholders. So let's take a look at some other ways to add text. I'm gonna create a new blank slide for this, so I'll click New Slide, and choose Blank. And again, new slides always appear below the slide you currently have selected. And this is a completely empty slide with no placeholders or any other objects.
So from here in the Insert tab of the ribbon we have a Text Box button. Clicking that turns your mouse cursor into the Text Box tool. And we can use this in one of two ways. You can simply click anywhere on the slide, which creates a text box that will expand to fit the text you type, and then you can drag that text box around on the slide. Another way to use the Text Box tool is to click it and then drag to draw a text box that's already the approximate size and position you want.
Actually though you really only need to draw out the width of the text box. Notice when I start typing the box goes back to the height of a single line of text. However it will stay locked into its current width. So if I just start typing some gibberish notice the text wraps down to the next line. Delete that. But if I press Enter or Return I can go down to the next line and keep entering text. And the height of the box will continue to increase to contain your text.
So that's how to use the Text Box button. Again, you just select the Text Box tool and either click or drag out a box, and then type your text. Now another way to add text is with the Shape tool. This is useful if you want some text to appear in something other than an invisible rectangle. Just click the Shapes button and here you can select a shape. Now you have to select one of the closed shapes here under Rectangles, Basic Shapes, Block Arrows, and so on.
You can't add text to the objects under lines. So for example, I'll select this cloud shape here under Basic Shapes and once I do that I can, again, either click to place the shape, or I can click and drag to set the shape's size right off the bat. Now there's no placeholder text or a flashing cursor in here, because you won't always wanna put text inside shapes. But with the shape selected you can just start typing. And the text will flow within the shape if you resize it. Notice when working with a shape the Format tab appears up here in the ribbon.
This let's you do all sorts of things to the shape's appearance. For example, we could change the Shape Fill type from a solid color to say a Gradient. Or we can choose a Picture or a Texture. I'll just switch it back to a solid color. We also have Shape Effects here. For example, I can go to the Shadow section and here I can maybe add an Outer Shadow.
Or if I come back and I go to Shadow Options that opens up the Format Shape panel to the right and here I can really customize its appearance. For example, I can change the Size and the Angle of the shadow, or I could remove the shadow all together. There's also options to add Reflections. I can, again, go to the Presets and other effects appear below here.
And you can play around with them and adjust them as you like. There's also a Text Options tab here, which basically gives you the same formatting tools, but they apply to the text. Notice that both the Shape Options and the Text Options have three subsections for modifying the appearance of the shape or the text. Now truth be told, all text appears in shapes including the placeholders that are on slides by default. If I select the Functions and Events text up here I see the text box as usual, but notice I can also select Shape Options here in the Format panel. So with the text box selected I can apply, for example, a Gradient Fill, or I could add a Shadow to it.
And if I click off to deselect it we can see the changes I've applied. So again, text always appears inside a shape, whether it's an invisible text box, or a text box you make visible by adding color or an outline, or whether it's inside a shape you draw on your slide.
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