In this video, staff instructor Jess Stratton shows users how to add, remove, and rearrange slides and use Slide Sorter view to manipulate slides and content placeholders.
- [Instructor] Let's add some slides. I'll be adding just some basic text, because right now I'm focusing on how you can manipulate the slides themselves. I'll title this first slide by clicking inside this text placeholder, and titling it Slide 1. I can click once, the placeholder text disappears, and I can just start typing. I don't have to hit the enter key. I can just click anywhere outside of this text box to deselect it. You'll notice that it instantly updates the thumbnail view on the left.
Also notice that the text of this placeholder below doesn't show up in this thumbnail view over here. Placeholder text is only visible in the final presentation when you add your own text. To add a new slide I can click the icon, New Slide, on the Home ribbon tab. You'll notice that the placeholder text boxes are a little bit different. PowerPoint will assume that the first slide is going to be for the title of your presentation and the rest of them will be content. I'll click inside and call this one Slide 2.
If I clicked New Slide again, I'll get an identical slide with text box placeholders in the same spot. But I can create a new slide with a different layout by clicking the down arrow next to New Slide. I'll choose a different content placeholder. All of these layouts are available for me to use. I'll create a section header. It's going to create the slide with that layout. I'll click inside the placeholder and I'll call this one Slide 3.
I can also click in between these slides. If I click in between, this orange bar will tell me where the slide will be inserted. If I click New Slide again, it's going to use the same layout that was in the previous slide above it. I'll call this one Slide 2.5. Now that we have some slides, I may decide that there's a better order for them. I can click and hold my mouse button to drag it to a new spot and let go when it's in the right place.
If you've worked hard on the design of one slide and you need a similar one, but with a slight change, maybe a different color or text, you can duplicate a slide. Right-click on that slide and choose Duplicate Slide. Now you have an identical one and you can make changes to just that slide. You can even drag it around and rearrange it just like you could with any other slide. If you have a lot of slides, sometimes it's easier to get a birds-eye view of your presentation.
On the very bottom right-hand side of the screen, click the grid icon. This is going to take you into something called Slide Sorter view. It's a much larger view of your slides, and from here, you can drag them around, move them anywhere you want, and rearrange any slide in your presentation. To go back to Normal view, click the icon directly to the left of the grid on the bottom of the screen. You may also wanna get a larger view of these thumbnail icons here on the left.
Hover your mouse over the vertical line and you can drag it to the right to make it just a bit bigger. You can even make changes to multiple slides all at once by selecting a slide, holding down the Command key, and selecting other slides. If the slides are next to each other in the view, you can hold down the Shift key and select them all at once. Finally, if you want to discard a slide or multiple slides, you can right-click and choose Delete Slide.
You can also select a single slide and hit the delete key on your keyboard. Now we're back to where we started. I can remove this text by deleting it. I'll click away from the placeholder. The original placeholder gets put back and now we're right back to where we were when we started.
- Getting started quickly with PowerPoint
- Creating new presentations
- Adding, removing, and rearranging slides
- Changing slide layouts
- Inserting and formatting images and shapes
- Adding animation and transitions
- Sharing and collaborating on presentations
- Delivering the presentation
- Saving themes and templates
- Exporting presentations as video, PDF, or JPEG files