Join Garrick Chow for an in-depth discussion in this video Browsing the presentation gallery, part of Office 365 for Mac: Learning PowerPoint.
- Okay, so I've added PowerPoint here to the Dock in my Mac and I'll click that to start it up. Like most of the other Office products, when you first open PowerPoint, you're presented with a gallery of templates you can use to get your presentation started. The New tab should be selected here over on the left and you can scroll through and check out the templates. But this isn't the limit of the templates you can choose from. If you click up here on the Search field, you can type in keywords to search Microsoft's online templates and things. So, for example, I'll search for music. And after a second, I see these five templates appear. Now there's no way to further previous slide templates from here, but it's a simple matter to just double-click one to create a new presentation from that template.
And then you can select the thumbnails over here on the left and use the up and down arrow keys on your keyboard to check out the individual layouts of the slides. You can also click the arrow menu here next to the New Slide button to see more layouts you can choose from. And if this template is something you think you can work with, you can get started right away. Or just close the presentation if it's not what you're looking for. To get back to the Presentation Gallery, you can either choose File, New from Template, or press SHIFT + COMMAND + P. Notice it's still displaying the search results from my last search, so I could click in here again to perform another search, or you can clear the search field to go back to the templates that are available locally on your computer.
Note that there is a blank presentation option here in case you want to start completely from scratch with your own images, graphics, or color choices. Now from this window you can also open existing presentations. Click Recent to access any presentations you've previously worked on. Now, this is a fresh install of PowerPoint I'm using here so I don't have any recent documents, but this can be a quick way to pick up where you left off without manually navigating through your computer's hard drive to find a presentation you've been working on. In fact, notice there's a Pinned option here as well. If you have a presentation that you frequently work on or update, you can pin it here in the Recents section so it will always be listed here regardless if you've been working on other presentations that might push it down the list.
And you can see all of your pinned presentations by clicking Pinned. But again, right now I have no recent presentations, so we're not seeing anything in here. And of course you can click Open to manually navigate to a presentation either on your OneDrive account if you've set one up, and I recommend that you do, or you can search On my Mac to find files on your computer's hard drive. I'll just cancel that for now and I'll press SHIFT + COMMAND + P to go back to the Presentation Gallery. Incidentally, you can check on my course Up and Running with OneDrive if you want to learn more about the benefits of using OneDrive, especially if you're an Office 365 subscriber.
As I record this video, Office 365 subscribers get a free terabyte of storage space to store and sync files online. So check out that course for more information. But for now, that's a quick tour of the Presentation Gallery here in PowerPoint, in how to search for and open templates to use for your presentations.
- Creating a new PowerPoint presentation
- Adding slides and sections
- Adding and formatting text
- Adding video, audio, pictures, and hyperlinks
- Changing themes
- Working with transitions
- Presenting and navigating your slide deck
- Printing slides and notes
- Sharing and collaborating with others