Do you want to use a digital image in a Microsoft Office program? What are the Microsoft-specific settings that you need to know so you can best tailor your digital image or graphic? In this video, author Richard Harrington dives deeper into the Microsoft Office settings you need to know when adding a digital image to a Microsoft Office document.
- Now, we've referenced the target resolution for delivery. Let's dig a bit deeper into the Microsoft-specific settings. Working in high fidelity is a great idea if you're going to be using Office 2016 or newer. This will be the default resolution that I'd recommend when inserting pictures. This will apply to Word, Excel, and PowerPoint. The high fidelity option is going to insert the picture into your document with minimal compression and will optimally render on high-resolution displays and give you better output for print.
If you notice a loss in image quality or pixilation when working, you may want to change the default resolution and make sure that it's going to be high fidelity for all new documents. High fidelity ensures that the pictures are not compressed unless they exceed the size of the document canvas and that minimal compression is applied only if necessary. Plus, the original aspect ratio of the photo is maintained, so images don't become distorted.
In PowerPoint 2016, this is the default option that's already turned on. But if you need to make this change in Word or Excel, it's pretty standard. I showed it to you earlier, but let's look at it one more time. Now, I showed you this earlier in Word, and it's already on, by default, in PowerPoint. But let me show you it in Excel really quick. With a document open, just go to the File tab. And this is going to be the same for any Office product. Scroll down to Options and then go to the Advanced area.
You'll need to scroll a little bit, but you will find a section called Image Size and Quality. From the pop-up list, you can choose which documents to work with. And, in some of the applications like Word and PowerPoint, you can decide if this applies to all documents. You can choose not to compress images or assign the default resolution that you desire. In this case, I'll set this to High Fidelity and click OK.
Remember, if you're using other apps in the suite, it's very similar. Just go to the File page, click on Options, and choose Advanced, and locate Image Size and Quality. You can choose not to compress the images, which is usually a good idea, or to specifically size to the target. High Fidelity is the recommended option going forward for those of you using newer versions of Office software. Otherwise, consider one of the larger numbers here for a higher quality setting.
While most users will choose to use compression for a good balance between quality and size, you can disable it altogether. If you decide to avoid compression, just go to that same area with File and Options, click on Advanced, as I showed you, and locate the Image Size and Quality. Once there, you can leave the pop-up list alone to work with your existing document or click the list to choose which documents you want to work with. Under the Image Size and Quality, you can also check the option to Do not compress images.
If this is applied, it will normally only be for the document that's currently active, unless you choose an option to apply it to all new documents going forward. By taking control over how images are resampled when you add them to your Office documents, you'll be in much better shape. This will give you smaller file sizes if you need to transmit these electronically or ensure that you have optimum image resolution for good handouts or printouts if needed.
- Reviewing essential technological concepts
- Why does file format matter?
- JPG, PNG, and other raster formats
- Converting file formats with Adobe tools and free utilities
- Resizing images
- Matching visual style
- Adjusting the exposure, color, and size of an image
- Making essential image adjustments in Microsoft Word and PowerPoint
- Adjusting images with online image editors
- Adjusting images in a PDF file with Acrobat Pro
- Intellectual property rights