The PDF, or portable document format, is a popular file format option that is widely used. This is because it makes it easy to combine text and graphics together into a file that is easy to open and share. In this video, author Richard Harrington walks you through how to export a Microsoft Office document from a PDF file.
- One of the advantages of PDF is that it makes it easy to contain source files and editable information inside. But you can also convert a PDF into other file types. Let me show you how. I'm continuing to work with the same PDF from before, but if you'd like, you can open up the original from the lessons folder. We do have several choices here on how the information is saved. I can go to the File menu, and you'll notice the option to Save as Other. This is going to give you other types of PDF.
However, if I go to Export To, you'll see other choices. For example, I can turn this into a PowerPoint slide. Now, in this case, there's a lot of information in the wrong aspect ratio. But let's save that. And I'll choose to save it to the same location. Now it's going to create and export all of this content onto a slide. It may take a moment as it extracts the text and all of the images.
Additionally, we can go back to the File menu and export a Word doc. Now, the content is opened into PowerPoint, and it takes on the original dimensions. Now in this case, the background is one photo. You can choose to hide it if you want, or make adjustments to the opacity of it, but this does allow you to convert the content and then make text updates over where you need to. A more likely option, though, would be that you would take this document, which was meant to be printed, and export it to Word.
So I'll chose File, Export To, Microsoft Word. And I'll chose the newer version of Word Document, which is the .docx format. If you need to go to an older .doc format, use Word 97-2003. Now, I'll choose to open that, and let's save it in the same location. I'll overwrite the option that's there. It takes a moment, but it will pre-process the file and export it as a Word doc.
When it's done, it should hand the file off to Microsoft Word. Word should launch, and the document comes in. One of the things I like about this work flow is that it's easy to manipulate the individual pieces. In fact, you'll see here that you can resize or crop as needed, and the text can be edited. This is quite useful, and you can take advantage of the controls you have here. So if you need to format things or adjust or make a correction, that PDF is now an editable document inside of Microsoft Word, making it easy for you to make fixes.
For example, maybe we needed to change the time of the event. And I can switch this, and now it says 11 AM. Now, if you don't have fonts installed that were used, you may see some font substitution, but it will do its best to make it look as close to the original as possible. And this sort of flexibility is really desirable. It'll make it simple for you to adjust things. For example, I could adjust the size of this photo here, and you see that things re-flow.
This is great, as it makes it easy to move from one application to another. Now, back inside of Acrobat Pro, you will see other options available under the Export menu. You may decide to pull out things like the individual images, and you can spit those out as JPEG files if needed. This will turn the entire document into a single image, but then you can crop and get assets. I do find, though, that for Microsoft Office, going to something like a Word document makes it easy to get all of the pieces, and then you can copy and paste to rearrange those or move them throughout Microsoft Office.
- Reviewing essential technological concepts
- Why does file format matter?
- JPG, PNG, and other raster formats
- Converting file formats with Adobe tools and free utilities
- Resizing images
- Matching visual style
- Adjusting the exposure, color, and size of an image
- Making essential image adjustments in Microsoft Word and PowerPoint
- Adjusting images with online image editors
- Adjusting images in a PDF file with Acrobat Pro
- Intellectual property rights