Join David Rivers for an in-depth discussion in this video Navigating documents, part of Pages '09 Essential Training.
- View Offline
Navigating your document, especially the longer ones, using proper technique will allow you to spend more time working on the document and less time trying to find your way around. Let's use this document called Phoenix Mission to explore some navigation techniques. We'll begin with the Page Thumbnails. If you don't see the Page Thumbnails pane on the left side of your screen, click the View button and choose Page Thumbnails. With Page Thumbnails, we can skip directly to a desired page. For example, to move from page 1 right to page 6, click the page 6 thumbnail, to move back to page 1, click the page 1 thumbnail.
We can also use Scrollbars to navigate through our document. On the right-hand side, you'll see a Vertical Scrollbar. At the bottom of this Scrollbar are two buttons or Scroll Arrows that will allow you to scroll in small increments down through the document with each click or up through the document with each click. You can also hold these buttons down to scroll smoothly through the content and pages in your document. You'll also notice a Vertical Scroller moving up and down the Vertical Scrollbar. Drag down to move down through your documents, drag the Vertical Scroller up to move back. If you click below the Vertical Scroller, you'll see the next screen full of information. Click above the Vertical Scroller to see the previous screen full of information.
You may or may not see a Horizontal Scrollbar at the bottom of your screen. Currently, we can see the full width of each page in our document. But look what happens if we want to zoom in to make changes. Click the Zoom button and select 200%. Suddenly, we can't see the entire width and our Horizontal Scrollbar has appeared. We can use the Horizontal Scroller to scroll left or right and we also have Scroll Arrows for this Scrollbar. Let's zoom back to Fit Page. Notice the Horizontal Scrollbar has disappeared.
With so many pages in this document, we also see a Vertical Scrollbar for our thumbnails to help us locate specific pages. Let's move back to page 1. Now Scrollbar behavior is determined by your System Preferences not Pages Preferences. Let's explore that now. Click the Apple icon and choose System Preferences. Next, click Appearance and you'll see a section dedicated to Scroll Arrows and Scrollbars. If you wish to separate the Scroll Arrows, have one at the top and the bottom of the Vertical Scrollbar or left and right side of the Horizontal Scrollbar; choose "At top and bottom". This will change their locations.
Also, if you prefer not to hold down the Option key when you click on the Vertical Scrollbar to jump to a specific location, you can select "Jump to here". Smooth scrolling is turned on, by default, which is easier on the eyes as we scroll through the document, either holding down a Scroll Arrow or dragging the Vertical Scroller, but it does take up more system resources. Notice too, by default, when you double-click the window title bar, you'll minimize that window. Let's close the Appearance window to return to our document.
Now you may prefer to use your keyboard to navigate and that's possible in Pages '09. For example, to move to the end of your document, press the End key on your keyboard, to move back to the very top, press the Home key. You can also use Page Down and Page Up to move down through the pages. Page Down takes you to the next page and Page Up will take you to the previous page. You can also use your Cursor keys. When working in text, you may need to move left or right or up and down through your text. Let's zoom in to 125%. We'll click right before the word "Mars" in the first paragraph and use our Cursor key to move right, left, down and up.
Another option to move through your document is to use the buttons that appear at the very bottom of your screen. By default, there is the Next and Previous Page buttons. Click the Down Arrow to move to the top of the next page. Click the Up Arrow to move back to the previous page. But if you want to move through your document using other document items, such as, Headings or Sections for example, you can click the Action button to make a change. For example, if we want to move through our Level 1 Headings, we can move to Paragraph Style and select Heading 1. Now with each click of the Down Arrow, we'll move from one Level one Heading to the next. Click the Up Arrow to move back to the previous Level 1 Heading. Click in your document when you're done.
So remember, there are many ways to navigate your documents in Pages '09, use what works best for you.
- Working with images, shapes, and text boxes
- Setting up auto-correction preferences
- Integrating Pages seamlessly with the iWork suite
- Formatting and inserting tables into documents
- Inserting equations with MathType 6
- Importing charts from Numbers
- Sharing documents with iWork.com
- Adding audio and video features to documents