Join David Rivers for an in-depth discussion in this video Adding and arranging pages, part of Pages '09 Essential Training.
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Many of the documents you create and work within Pages '09 will be comprised of multiple pages. So let's explore ways to add, remove and even arrange pages or sections in a document. We'll begin with this Page Layout document, our Running Club Newsletter. We're going to make extensive use of the Page Thumbnails pane. So if you're not currently viewing Page Thumbnails, click the View button and select Page Thumbnails. Now this four-page document, the first step to adding a new page to this document is to move to the location where the new page should appear. For example, if we want to add a new page to the end of this document, we would select the last thumbnail in the Page Thumbnails pane. New pages would be added after the currently selected thumbnail.
Now this is a Page Layout style document, which means the toolbar displays a Pages button. The Pages button is where we go to choose the type of page we want to add to this document. Click the Pages button to display the different types of pages that apply to the template we're using for this document. Let's select Text Page. The new page is inserted after the last thumbnail and becomes the new last page in our document. Rearranging pages is a simple task with Page Thumbnails as well. Just select the page or pages to move and drag, for example, click thumbnail 4 and you'll notice, this is really a back page that belongs at the end of the document. To move it to the last page, drag it down the Thumbnail pane and release.
We can also rearrange multiple pages, first we need to select them. Click thumbnail 2, then hold down the Shift key on your keyboard as you click thumbnail 3. Notice both pages are now selected and we can move them together. Move your mouse pointer over either of the Page Thumbnails and drag downwards. You'll notice a 2 appears inside the selected thumbnails indicating we're moving two pages at a time. When you arrive between thumbnails 4 and 5, release to move those pages. To deselect selected thumbnails, click anywhere in your document.
Now deleting pages is just as easy, again we select the page or pages to be removed. Let's say we want to remove pages 2 and 3. We can also Marquee Select pages. Move just left of the second thumbnail, then drag down to select both thumbnails 2 and 3. With both selected, we can Ctrl+Click, right-click with a two-button mouse or press the Delete key on your keyboard. You'll be prompted to delete both pages. Click the Delete button to confirm. Both pages are now removed. Let's close this document without saving.
Now let's explore the differences using a word processing type document. Word processing documents can use sections. So we find a Sections button instead of a Pages button on our toolbar. Section separators also appear on the Page Thumbnails pane. Let's go to the View button and select Page Thumbnails. Here you'll find separators between the various sections in this document. Sections are great for using different formatting and layout options within the same document, for example, headers and footers, that might change from chapter to chapter. So let's insert a section for a Table of Contents after our first page.
First, we need to make sure that the first page is selected. Next, move up to the Sections button and here we'll see the different types of sections that can be added. Click Table of Contents to insert a brand-new section for our Table of Contents. As we click on the page to deselect the thumbnail, you'll notice separators between our first and second page as well as the second and third page. Let's go back to thumbnail 1. Now to insert extra pages into a word processing document, you need to do that inside the document itself. Let's move to the bottom of page 3. Click thumbnail 3 and scroll down to the bottom of the page. Here we'll click inside of the document after the last word "arctic".
If this is where we want our new page to go, we move to the Insert menu and click, and choose Page Break. We now have a brand-new blank page appearing after page 3. It appears on the Page Thumbnails pane as well. It's a new page that's been added to the same section. So to remove the page, we can't go to the Page Thumbnails pane and click. This selects both pages in the section. Deleting now would delete the entire section. To delete just the page, click on the blank page itself and hit your Delete key to backspace up to the previous page.
So the way you add, remove or arrange pages and sections, depends on the type of document you're working with.
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