Join David Rivers for an in-depth discussion in this video the user interface, part of Outlook 2003 Essential Training.
- [Instructor] Of all the applications in the Microsoft Office 2003 Suite, Outlook has received the biggest facelift of all. The look and feel of Outlook has changed drastically, and for the better I might add. Users of previous versions of Outlook will enjoy some of the enhancements Outlook 2003 has to offer. Let's check them out as we familiarize ourselves with the Outlook user interface. So the first thing we'll need to do is launch Outlook. So we'll go down to our Start button in the bottom left hand corner and give it a click. Quite often you'll see a shortcut to Microsoft Office Outlook right up here in the shortcut section.
If not, we'll go right to All Programs, Microsoft Office, and over to Microsoft Office Outlook 2003. Give that a click. And here's our default view. So what we'll do is just get familiar with some of the various parts of the screen first, starting at the very top. First thing I'm going to do is move over to the top right corner of this window, and maximize it. I've got my minimize, my maximize, and my close button right here. So I'm going to maximize it to fill the entire screen, and look at that.
I've already got one reminder that I'm a little bit late for a staff meeting that happened two days ago. So I might as well dismiss that. Quite often you're going to see reminders popping up in Outlook if you've scheduled task in your calendar, and we're going to talk all about that in this title. So, up we go to the very top of the screen, and you can see that we've got, in our title bar, the title Outlook Today. That's the view we're looking at in Microsoft Outlook. So depending on the view that you have in front of you, you'll see it up here in the title bar.
Just below that, we've got the menu bar with File, Edit, View, et cetera, all the way over to Help. This menu bar will also change depending on your view. And of course, if we move to the very far right of the menu bar, here we have an area where we can type in help, and I call this the quick help section because you don't have to go through the Help menu. You can go right up in here, type your question, and go. Underneath the menu bar we have the toolbar. And the toolbar has a number of buttons that are basically shortcuts for commands that we would find in the menu bar.
So let's go back up to the menu bar and click on File, for example. You'll see we've got a drop down menu here. And down here under New, you can see there's a sub-menu that pops up just to the right. So here's where I go to create a new mail message, a new post in this folder, a new folder, and so on, all the way down through all the types of entries and new things that we can create. If I move back over to Open, you can see I get a different sub-menu opening up here. So I've got New, Open, Close, all the way down to Exit here in my File menu.
If I move over to Edit, I get a different list of commands. I'm going to click on Edit again to collapse that menu, and you can see right here, we've got the New button for New Mail Message. So again, a shortcut for something we saw in the File menu. So all of these buttons, like this little print button, the send and receive button, find, here's we've got an address book, all of these are on what we call the standard toolbar. Now the standard toolbar ends right over here. And the next toolbar starts up to the right of that.
And here you can see we've got some buttons for navigating. For example, Start Page, Search the Web, and our current view Outlook Today. If I right click on any of these toolbars, including the menu bar, I can see that I've got my standard toolbar being displayed, and my web toolbar being displayed. I can tell because they've got check marks. I've also got some other options that can be displayed, and of course I can customize this. We'll get into this much later on. I'm just going to click over here to deselect that menu. Next, we'll look at the status bar.
Now the status bar, if we come all the way down to the bottom of our screen, has really not much going on down here. We don't have any status. But down here is where we'll see, for example, when we get into mail a little bit later, the number of messages, the date, the time, can show up down here. But this bar down at the bottom that's currently blank in our view right now, is called the status bar. Now what's really cool about Outlook 2003, is what we have down the left hand side of the screen here. This is new. We call it the navigation pane, and this new and customizable pane replaces the old Outlook bar.
So I don't know if you've ever used Outlook before, but you might remember the folder lists. This pane is dynamic, in other words, it's changing according to which navigation button is selected. Of course, those who long for the old days, can still view the folder list with the click of a button. But let's try some of these quick buttons here, including, down here, where we've got Calendar. If I click Calendar, I'm going to change my view over here to my calendar view. If I click on Contacts, I can go to my contacts window very quickly from this navigation pane.
I can also go to Tasks quickly. Let's go back up to Mail, and you can see our default view in Mail is the Personal Folders, and we're looking at something called Outlook Today. So it gives us a synopsis of our calendar, our tasks, and messages over here on the left hand side. We can customize the way this looks up here with Customize Outlook Today. That will be covered later on. And over here in our navigation pane, because we've selected Mail, we've got items like Inbox and Sent Items. You'll notice Inbox also appears down here.
So we've got favorite folders showing up here, the ones we use most often, and here's all of our Mail folders. You'll notice, too, that Inbox is bolded and has a number next to it, indicating that there's a couple of new messages in my inbox. To display my inbox, I simply click on it. And you can see I've changed my view over here to display my inbox, and I've also got a preview pane showing the currently selected message. We'll talk more and more about this as we go through the lessons.
Let's go down, now, to a couple other buttons at the bottom of our navigation pane. And by the way, down here on the status bar, you can see I've got four items in my inbox. That's the status bar we were talking about earlier that was empty. At least we've got a little bit of information in here now. But these buttons at the bottom of my navigation pane are for notes, there's the folder list, and shortcuts. So I'm going to click on Notes, and I haven't created any notes yet, so this window's empty. Click Folder List, and what you're seeing here now, is the old-fashion view for previous versions of Outlook, showing us a list of our folders.
So we've got our calendar showing up as a folder, our contacts, there's the inbox. We didn't have these before down here in our navigation pane to quickly move us from our mail to our calendar to our contacts. Alright, to get back to looking at Outlook Today, we need to go to Mail, and we're going to go right up here to click on Personal Folders at the top of our All Mail Folders list. And that's where we started. So this covers the basics of the user interface.
Of course, the U.I. changes constantly, depending on what feature we're using and even then, it's totally customizable. We'll discuss tailoring our U.I. to our liking in the very next lesson.