Join Dave Crenshaw for an in-depth discussion in this video When to check email and other messages, part of Managing Your Calendar for Peak Productivity.
- [Instructor] If processing is the act of…bringing your inbox to zero, checking…is well, it's just checking to make sure…that nothing urgent has cropped up…that can't wait until a processing time.…Most of us experience at least one urgent need…that needs to be dealt in the next hour or two.…When checking, you're specifically asking…one question, can this wait until processing?…This means that we won't take action…on most items while checking.…
For instance, in an email, we're just looking…for something that's urgent.…If it can wait, I'll skip over it…and leave it in the inbox until processing time.…So when looking at my calendar, I want to ask myself,…what is the least amount of time I can check…my email each day?…Certainly I don't want to do it non-stop,…so I'll say at least I'll check it maybe…three times per day.…I want to establish this checking time in my calendar.…I'm going to assume it's going to take me about 15 minutes.…
So again, I'm looking for a pattern…that will be fairly consistent, but unlike processing,…
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- Setting up your calendar
- Adding quick tasks to your calendar
- Scheduling an extended project
- Building in extra time between appointments
- Using a mobile calendar
- Coordinating schedules
- Schedule recurring meetings
- Handling scheduling conflicts
- Creating daily, weekly, and monthly patterns