Join Dave Crenshaw for an in-depth discussion in this video When to check email and other messages, part of Managing Your Calendar for Peak Productivity.
- [Instructor] If processing is the act of…bringing your inbox to zero, checking…is well, it's just checking to make sure…that nothing urgent has cropped up…that can't wait until a processing time.…Most of us experience at least one urgent need…that needs to be dealt in the next hour or two.…When checking, you're specifically asking…one question, can this wait until processing?…This means that we won't take action…on most items while checking.…
For instance, in an email, we're just looking…for something that's urgent.…If it can wait, I'll skip over it…and leave it in the inbox until processing time.…So when looking at my calendar, I want to ask myself,…what is the least amount of time I can check…my email each day?…Certainly I don't want to do it non-stop,…so I'll say at least I'll check it maybe…three times per day.…I want to establish this checking time in my calendar.…I'm going to assume it's going to take me about 15 minutes.…
So again, I'm looking for a pattern…that will be fairly consistent, but unlike processing,…
LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
- Recognize the pitfall of having too many calendars.
- Recall the benefits of leaving 15 minutes of cushion for each task during a busy week.
- Name the best ratio for meetings to actual work for the average person.
- Relate “time abhors a vacuum” to scheduling meetings.
- List what you should schedule during your maximum productivity hours.
- Explain how you should manage your calendar during the busiest time of the year.